STATE OF HAWAII
BOARD OF EDUCATION
GENERAL BUSINESS MEETING
Queen Liliuokalani Building
1390 Miller Street, Room 404
Honolulu, Hawaii 96813
Tuesday, November, 3, 2015
Brian De Lima, Esq., Vice Chairperson
Grant Chun, Esq.
Colonel Peter Santa Ana
Lance Mizumoto, Chairperson
Kathryn Matayoshi, Esq., Superintendent
Stephen Schatz, Deputy Superintendent
Dann Carlson, Assistant Superintendent, Facilities and Support Services
Alison Kunishige, Esq., Executive Director
I. Call to Order
The Board of Education (“Board”) General Business Meeting Executive Session was called to order by Board Vice Chairperson Brian De Lima at 1:30 p.m.
II. Public Testimony on Board of Education (“Board”) Agenda Items
III. Approval of Minutes
Board Vice Chairperson De Lima called for public testimony. There was no public testimony at this time.
Written testimony was received and provided to the Board members. The following is a listing of the people that submitted written testimony before the testimony deadline.
|Vera Toilolo||Barbers Point Elementary School||V.A. Heat Abatement||Comment|
|Lisa Kanayama||Barbers Point Elementary School||V.A. Heat Abatement||Comment|
|Alicia Jacobson||Haiku Elementary School||V.A. Heat Abatement||Comment|
|Renee Kaneshiro ||Barbers Point Elementary School||V.A. Heat Abatement||Comment|
|Rosemarie Reyes||Barbers Point Elementary School||V.A. Heat Abatement||Comment|
|Katelyn Fraizer||Barbers Point Elementary School||V.A. Heat Abatement||Comment|
|Riley Calimlim||Barbers Point Elementary School||V.A. Heat Abatement||Comment|
|Shyson Cachuela||Barbers Point Elementary School||V.A. Heat Abatement||Comment|
|Cortney Nadig||Barbers Point Elementary School||V.A. Heat Abatement||Comment|
|Genesis Kalopodes||Barbers Point Elementary School||V.A. Heat Abatement||Comment|
|Olivia Apo||Barbers Point Elementary School||V.A. Heat Abatement||Comment|
|Travanni Tafisi||Barbers Point Elementary School||V.A. Heat Abatement||Comment|
ACTION: Motion to approve the General Business Meeting minutes of October 20, 2015 (Halagao/Chun). The motion carried unanimously with all members present voting aye.
IV. Reports of Board Committees, Board Members, and Superintendent
A. Student Achievement Committee Report on: Audit Committee Report on: (1) Update on Department of Education’s Internal Audit Plan, First Quarter (July 1, 2015 – September 30, 2015); (2) Presentation on Department of Education’s Procurement and Contracting Presentation on Process Follow-Up Review
Audit Committee Vice Chairperson Donald Horner reported that the Audit Committee reviewed audit plans with no action items and received a thorough update.
B. Student Achievement Committee Report on: (1) Update on Department of Education’s Scorecard (Measuring progress against the desired outcomes of the Board of Education and Department of Education’s join Strategic Plan) for Goal 1 (student success): School Quality Survey results for 2014-2015 School Year; (2) Presentation on Board Policy 103.2, Student Health Services and Board Policy 103.4, School-Based Health Services; (3) Update on status of, process, and timeline for Committee review of Board policies presently assigned to the Committee; (4) Committee Action on the following Board of Education (“Board”) policies: 102.1 Effective Schools Reporting, 102.2 K-12 Literacy, 102.5 Comprehensive Assessment and Accountability System, 102.6 Public Access to Assessment Data, 103.6 School Food Services, 105.1 Academic Program, 105.3 Curriculum, 500.18 Summer School, 500.20 School Community Council Waivers and School Community Council Exceptions; (5) Committee Action on Board Policy 305.3, Safe Schools, including consideration of issues regarding school resource officers; (6) Committee Action on Department of Education’s multi-year school calendar (2018-2019 School Year)
Student Achievement Committee Chairperson Patricia Halagao reported that the committee received an update on the Goal 1(student success) scorecard which focused on the School Quality Survey (“SQS”) results. There were bright spots, however, there were concerns with parent participation and bullying. She also reported that Board Member Amy Asselbaye gave a presentation on the framework for a new policy around health and wellness. The Committee was given an update on the status of future Board policies and had discussion on nine other policies and the multi-year school calendar, which will be brought to the full Board for action on November 17th.
V. Discussion Items
Student Representative Brennan Lee arrives at 1:33 p.m.
C. Board Student Representative’s Report: October 2015 Hawaii State Council (“HSSC”) Meeting, HSSC Executive Committee presentation, and 2015 Children’s Youth Summit Conference
D. Superintendent’s Report: November 2015 Education Update
Kathryn Matayoshi, Superintendent, recognized Principals Ed Oshiro (Ewa Makai Middle School) and Bruce Naguwa (Kapolei Middle School), who were in the audience, and expressed her appreciation that they took time out of their schedules to attend Board meetings and be engaged. Matayoshi presented on the education update, which recognized Stephanie Mew as the teacher of the year, mentioned technology supports for Pahoa, and expressed appreciation for the community and partners involved.
Board Student Representative Brennan Lee described the HSSC October meeting, HSSC executive meeting presentation, and the Children’s Youth Summit Conference. He was on the youth panel for the 2015 Children’s Youth Summit and Board Members Halagao and Asselbaye were on the adult panel.
A. Update on the Department of Education’s heat abatement program: progress since October 20, 2015
Dann Carlson, Assistant Superintendent, Facilities and Support Services, reported that the Department is installing the last 100 portable air conditioning units in five Oahu schools, which completes installation for this season. Carlson also shared that the Facility Maintenance Branch covered 91 portable roofs with reflective heat ceilings and installed ceiling fans in 17 classrooms. The Department had the opportunity to participate in the healthy beverage project by installing water bottle filling stations at schools. The Department continues to negotiate with Hawaiian Electric Company (“HECO”) and has given a deadline for a time of use rate plan along with an independent rate for the Department. The heat abatement data sheet is regularly updated and can be accessed by the public. Carlson noted that to address the concerns expressed in the Barber’s Point testimony, he plans to meet with the community on November 12th to answer questions and explain the Department’s process. There will be an update on at the next Finance and Infrastructure meeting.
Board Member Amy Asselbaye thanked Carlson for participating in the water bottle filling station initiative. Asselbaye stated that the stations encourage kids to bring water to school and drink it throughout the day and expressed her support for the Hawaii 5210 initiative, which has a health component and is a part of the overall heat abatement strategy.
Vice Chairperson De Lima asked Carlson to keep the Board informed on negotiations with HECO and commended his process of consistently updating the Board and planning to meet the Barbers Point community.
VI. *Public Testimony on Board Agenda Items
Bruce Naguwa, Principal, Kapolei Middle School, expressed appreciation for the Board’s willingness to meet with principals. Naguwa thanked Board Members as well as the Superintendents and stated that the field appreciates the opportunity to meet with Board Members and provide information to help the Department.
Ed Oshiro, Principal, Ewa Makai Middle School, began by thanking the Board and the Department. Oshiro stated that the SQS is very important and is taken very seriously in the field and that it informs principals on the point of view of teachers, students, and parents. The schools look at the SQS results and try to improve. Oshiro agreed with a statement that Board Member Margaret Cox made earlier in the day, that student learning is important, but schools cannot do everything.
Board Vice Chairperson De Lima shared his appreciation for the principals’ comments and his hope that in the future more principals will attend meeting and provide their comments.
VII. Action Items
Board Vice Chairperson De Lima adjourned the meeting at 1:51 p.m.