STATE OF HAWAII
BOARD OF EDUCATION
GENERAL BUSINESS MEETING

MINUTES

Queen Liliuokalani Building
1390 Miller Street, Room 404
Honolulu, Hawaii 96813
Tuesday, October 18, 2016
1:30 p.m.


PRESENT:
Brian De Lima, Esq., Vice Chairperson
Patricia Bergin
Grant Chun, Esq.
Margaret Cox
Darrel Galera
Hubert Minn
Kenneth Uemura
Bruce Voss, Esq.
Colonel Peter Santa Ana (military representative)
Andrea Lyn Mateo (student representative)

EXCUSED:
Lance Mizumoto, Chairperson

ALSO PRESENT:
Kathryn Matayoshi, Esq., Superintendent
Stephen Schatz, Deputy Superintendent
Amy Kunz, Senior Assistant Superintendent and Chief Financial Officer, Office of Fiscal Services
Barbara Krieg, Esq., Assistant Superintendent, Office of Human Resources
Dann Carlson, Assistant Superintendent, Office of Facilities and Support Services
Suzanne Mulcahy, Assistant Superintendent, Office of Curriculum, Instruction, and Student Support
Tammi Chun, Assistant Superintendent, Office of Strategy, Innovation, and Performance
Siobhan Ng, Acting Chief of Staff
Annette Anderson, Personnel Specialist, Negotiations Section, Human Resources
Gary Suganuma, Esq., Deputy Attorney General, Department of Attorney General
Alison Kunishige, Esq., Board Executive Director
Regina Pascua, Board Private Secretary
Kenyon Tam, Board Analyst
Bernadette Fo

I. Call to Order

The Board of Education (“Board”) General Business Meeting Executive Session was called to order by Board Vice Chairperson Brian De Lima at 1:31 p.m.

Note: The Board took agenda item VII.A (action on resolution recognizing former Board Member Jim Williams) before the agenda item below.

Committee Member Margaret Cox joined the meeting at 1:32 p.m.


II. Public Testimony on Board of Education (“Board”) Agenda Items

Board Vice Chairperson De Lima called for public testimony. The following people provided oral testimony.

Name
Organization
Agenda Item
Position
Susan RoccoSpecial Education Advisory CouncilV.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
Vanessa OttMember of the PublicV.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
Corey Rosenlee
Hawaii State Teachers AssociationV.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
Marcia LinvilleMember of the PublicN/A Recent Department of Budget and Finance reportComment

Susan Rocco, Special Education Advisory Council (“SEAC”), testified with recommendations for the draft Board and Department of Education (“Department”) Joint Strategic Plan (“Strategic Plan”). There is a problem with the area of discipline, as there is a metric on students suspended less than 10 days a year, which happens a lot to students with disabilities. Secondly, the plan should be reported on more than once a year—ideally, three times or more a year to mark progress against objectives. A new objective regarding retaining teachers should also be added. Given the national shortage, it is difficult to retain teachers, especially special education teachers.

Vanessa Ott, community member, requested that Department documents, such as the Strategic Plan, be provided in a format that allows text to be copied. Ott suggested that the Strategic Plan be considered as a living document so that, as things come up, there can be periodic reviews from the community. Regarding community outreach in Strategic Plan Goal 3, Ott suggested that the goal for community outreach should be more explicit and identify a substantial goal. Regarding Strategic Plan Goals 2 and 3 on teacher pay, Ott suggested the Board look at statistics from the April 13, 2016 Human Resources Committee meeting that reflects teacher pay as a low factor in teacher retention so more attention can be paid to other factors affecting teacher engagement.

Corey Rosenlee, President, Hawaii State Teachers Association, testified with comments on the draft Strategic Plan. Regarding adjustments to lesson plans according to the Common Core Standards, the most empowering decisions that teachers can make about the lessons in their classes are coming from top-down. Schools who do not want to use the curriculum must request a waiver that is onerous. Several points in the draft Strategic Plan suggests that the Department has increased student achievement; however, recent rankings in several achievement areas show that Hawaii still ranks 46th or lower in the nation. Although the draft Strategic Plan states the Strive HI Performance System introduced new ways to measure school performance, currently 90% of an elementary school’s rating is still based on the Smarter Balance Assessment for math and English language arts. Data teams can be valuable but are currently focused on improving test scores. Important information is either going unnoticed or information is not collected. Collection of data has become an end to itself. Contrary to what has been stated, the Educator Effectiveness System has demoralized the teacher workforce, burdened educators, and increased workload. Rosenlee further noted that some of the goals stated do not match the current practices of the Department, such as whole child education, improved teacher pay, and securing the necessary support resources.

Marcia Linville, community member, noted that a recent report from the Department of Budget and Finance indicated Hawaii’s private schools contribute $6 million to the local economy. Linville requested that the Board find a way to demonstrate the value of the Department and public school students to the Legislature in a similar way.

Written testimony was also received and provided to the Board. The following is a listing of the people that submitted written testimony before the testimony deadline arranged in the order received.

Name
Organization
Agenda Item
Position
Sandy WebbDepartment
(Mililani High School)
V.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
Cynthia M.C. TongDepartment
(Aiea High School)
V.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
Amanda AyosoDepartment
(Keaukaha Elementary School)
V.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
David NegaardDepartment
(Baldwin High School)
V.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
Teressa ShimizuDepartment
(Farrington High School)
V.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
Dr. Teresa Makuakane-DreschselKa Huli o HaloaV.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
Terry LowDepartment
(Kauai High School)
V.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
D. AustinDepartment
(Maui Waena Intermediate School)
V.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
Jennifer LB TsujiDepartment
(Mountain View Elementary School)
V.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
Amy PerussoDepartment
(Mililani High School)
V.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
Lisa MorrisonDepartment
(Maui Waena Intermediate School)
V.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
Cheryl LupenuiThe Leader ProjectV.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
Osa TuiDepartment
(McKinley High School)
V.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
Jim ShonHawaii Educational Policy CenterV.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
Lynn HammondsHawaii Teacher Standards BoardV.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
Justin HugheyDepartment
(King Kamehameha III Elementary School)
V.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment
Kris CoffieldIMUAllianceV.B. Draft of proposed revisions for review and extension of the 2011-2018 Joint Department and Board Strategic PlanComment


III. Approval of Minutes

ACTION: The General Business Meeting minutes of October 4, 2016, were approved as circulated without objection (Uemura/Voss).


IV. Reports of Board Committees, Board Members, and Superintendent Human Resources Committee Chairperson De Lima reported that the committee met and received an update on the pending cases of Department employees on DDL/LPI, including the status of policies and procedures. Kathryn Matayoshi, Superintendent, reported that Hale Kula Elementary School was recently renamed to Daniel K. Inouye Elementary School, and major renovations were completed, in part due to U.S. Department of Defense financial support.

Campbell Complex also just received its second Department of Defense Education Activity partnership grant of $750,000 for improving reading achievement.

Superintendent Matayoshi also provided the Department’s list of 2016-2017 legislative reports being prepared for the coming legislative session. Department staff are working on 45 reports in total. Reports are always posted to the Department’s website once completed.
V. Discussion Items
Lyla Berg, Founder, WeVoteHawaii, provided an overview of the WeVoteHawaii program, a simulated online election available to Hawaii’s K-12 public, private, charter, and home schools, aimed at preparing children for future civic engagement and increasing adult voter participation. WeVoteHawaii also collects demographic information to track the level of student participation in the program and surveys students on a number of issues via additional ballot questions.

Board Student Representative Andrea Lyn Mateo shared the benefits of her experience in student government.

Berg stated that she has four requests of the Board, Department, and community: (1) connect with high schools and put up WeVoteHawaii banners; (2) ask principals and educators if they have their passwords and, if not, encourage them to obtain their passwords from WeVoteHawaii online or by phone; (3) inquire with young people if they are voting, and if not, refer them to the WeVoteHawaii website; and (4) ask young people how they can get adults to vote.
Stephen Schatz, Deputy Superintendent, and Tammi Chun, Assistant Superintendent, Office of Strategy, Innovation, and Performance, presented outreach efforts and results on proposed drafts of the Strategic Plan. Per the Board’s request to survey all employees, the Department used social media and email blasts to notify employees about the proposed revisions to Goals 2 and 3 and solicit feedback. Over 1,100 responses were received. Results showed support of the objective statements.

Chun noted that one of the key issues that came up is the issue of teacher pay; however, as this issue is a matter of collective bargaining, it is not included in the Strategic Plan. Still, it is important to acknowledge the issue and the volume of responses, and the issue will be shared with the Governor.

Chun went over the timeline for collecting public comments. The draft of the Strategic Plan is open for public comment online until October 31. The Department will solicit and gather comments and return to the Board in November. A presentation to the Board of the final draft will be made in December.

Board Member Bruce Voss asked if the Strategic Plan addresses empowering teachers to teach the curriculum they choose for their students and community. Schatz replied that common instructional materials is not addressed in the Strategic Plan; however, the issue merits a conversation.

Vice Chairperson De Lima noted this is a good item for discussion for the Student Achievement Committee. There are principals with experience in curriculum development that have provided input to their Complex Area Superintendents and are having discussions on how to improve curriculum materials. This conversation should be elevated so that Board Members can have full benefit of the discussions that have been held in the field.

Board Member Patricia Bergin called attention to Cheryl Lupenui’s testimony and stated that the Board policy on Nā Hopena A‘o is about outcomes more than values.

Vice Chairperson De Lima commented that one of the reasons to revisit the Strategic Plan objectives is to adopt objectives that could be more easily measured. Vice Chairperson De Lima asked if the metrics in the matrix are more easily measured and if they will be reported on a quarterly basis. Chun responded that the draft Strategic Plan includes a proposed scorecard that includes ten proposed top level indicators that will be reported to the Board regularly. Some may be more appropriate for more frequent reporting, but there will be reporting to operational committees on operational measures on a quarterly basis. Time is still needed to set goals and targets.

Vice Chairperson De Lima stated that reducing the achievement gap is the number one objective, but the indicators do not seem to focus on measuring that objective. A way to monitor intensive interventions throughout the school year is needed. Schatz responded that the Department has not historically analyzed the achievement gap through the lens that all other data are viewed. The achievement gap cannot be looked at only in terms of achievement scores but also through the equity lens.

Board Member Grant Chun exited at 2:34 p.m.

Board Member Cox stated that the term “achievement gap” should be written in the Strategic Plan so everyone understands what Board and Department want to address.

Board Member Minn commented that Department seems to be on track, but data are needed consistently and in a timely manner. It is frustrating that there does not seem to be a theory as to why the achievement gap is a continuing issue.

Board Member Chun returned at 2:38 p.m.

Military Representative Colonel Santa Ana commented that the hard part is putting a plan together, gathering all the data, and painting the picture. However, someone will need to assess the data and what it means regularly. There should always be an assessment of the strategy.

Board Member Voss commented that there is a lot in the plan about the need for staff support and resources, and it all comes down to the work done by teachers and administrators at the school level. Board Member Voss asked why there is no metric as to whether the staff is perceiving whether that support happens. Schatz replied that some of that is accomplished with the principals’ survey. Chun added that satisfaction information from the School Quality Survey may also provide that insight and could be shared.

Board Member Galera inquired as to how the achievement gap is defined, how test scores/results used to measure that, and whether there are strategies to address it. Chun responded that when the Department is looking at its scorecard, it looks at equity rather than the achievement gap, in part, because it moves away from the deficit model rather than asset based and focuses on how to achieve equity. We can cut the data different ways. This Board has paid attention to the question on the achievement gap more in the last year than has been seen before. It’s a newer lens for the DOE and a challenge that it is looking to meet. It is looking at gaps as opportunities, examining the data among different student groups. There is data on proficiency, but there is other data that can inform this measure. The real challenge is getting students who are behind back on track by ensuring that they get more than a years’ growth in one year.

Vice Chairperson De Lima commented on the DOE’s openness to receive input on the draft, which is critical. The reality is some students struggle. Yet in the same classes, with the same teachers, there are students that excel. There are successes within our system. Must continue to put effort on closing the achievement gap and work on replicating “bright spots”, so progress can continue to be made. Elementary schools have a lot of bright spots. Absenteeism is down in elementary schools. Increasing achievement for struggling students will have long term impact on our economy.

Board Member Minn noted that achievement gaps exist in different areas and asked that if many kids are lost during middle school, can there be more attention and resources placed there. Chun responded that the focus of Goal 1 is on the transition to adolescence, since it includes more than middle school.

Board Member Darrel Galera, who also serves and the Chairperson of the Governor’s Every Student Succeeds Act Team (“ESSA Team”), shared that last Thursday, the Governor delivered a keynote presentation at the National Governors Association on ESSA and that community forums on the four major islands to discuss the blueprint and collect public feedback will end this month. The final draft of the blueprint will be developed and soon shared with the public and the Board.


VI. Public Testimony on Board Agenda Items

Board Vice Chairperson De Lima called for public testimony. There was no public testimony at this time.

VII. Action Items
Note: The Board took agenda item III (action on resolution recognizing departing Board Member Williams) out of order before agenda item II (public testimony).

Departing Board Member Williams was received and recognized by the Board.

ACTION: Motion to adopt the resolution recognizing Board Member Jim Williams for his service (Uemura/Bergin). The motion carried unanimously with all members present voting aye.


Board Vice Chairperson Brian De Lima directed the Board to the written memorandum regarding the record of the public hearing.

ACTION: Motion to approve the record of oral and written testimony created in connection with the September 27, 2016 public hearing on proposed administrative rules regarding multiple charter school authorizers: Proposed new Hawaii Administrative Rules (“HAR”) Chapter 8-515, entitled “Establishment and Oversight of Charter School Authorizers,” and proposed new HAR Chapter 8-517, entitled “Charter Contract Transfers” (Minn/Cox). The motion carried unanimously with all members present voting aye.


Board Vice Chairperson Brian De Lima directed the Board to the written memorandum regarding the State Public Charter School Commission investigative committee to conduct the Special Review.

ACTION: Motion that 1) the investigative committee created on September 6, 2016 and tasked with conducting a special review of the State Public Charter School Commission be terminated; 2) a new investigative committee (a permitted interaction group pursuant to Hawaii Revised Statutes §92-2.5(b)(1)) be established and tasked with conducting the special review and making any resulting recommendations to the Board; and 3) Board Members Brian De Lima, Hubert Minn, and Bruce Voss serve on the new investigative committee, with Board Member De Lima serving as chairperson (Minn/Cox). The motion carried unanimously with all members present voting aye.

Board Vice Chairperson Brian De Lima directed the Board to the written memorandum regarding the election of the Student Achievement Committee Chairperson and Vice Chairperson

ACTION: Motion to elect Margaret Cox as Chairperson and Patricia Bergin as Vice Chairperson of the Student Achievement Committee (Minn/Chun).
ACTION: Motion to move into executive session to consider the evaluation of an employee, consult with Board’s attorney, and deliberate on matters concerning the authority of persons designated by the Board to conduct labor negotiations for Agenda Items VIII.A., Board Action on Human Resources Committee recommendations concerning establishment of objectives and weights for 2016-2017 School Year evaluation of Superintendent and VIII.B., Update on the Hawaii State Teachers Association contract, the Hawaii Government Employee Association contracts, and related Hawaii State Labor Board matters (Voss/Uemura). The motion carried unanimously with all members present voting aye.

Board Student Representative Mateo exited at 2:57 p.m.

The meeting recessed at 2:57 p.m. and reconvened at 4:02 p.m.

Board Vice Chairperson De Lima asked if there was any further public testimony. No further testimony was submitted.

Board Member Minn exited at 4:02 p.m. IX. Adjournment

Board Vice Chairperson De Lima adjourned the meeting at 4:03 p.m.