FINAL

STATE OF HAWAII
BOARD OF EDUCATION
GENERAL BUSINESS MEETING

MINUTES

Queen Liliuokalani Building
1390 Miller Street, Room 404
Honolulu, Hawaii 96813
Tuesday, September 20, 2016
1:30 p.m.


PRESENT:
Lance Mizumoto, Chairperson
Brian De Lima, Esq., Vice Chairperson
Patricia Bergin
Grant Chun, Esq.
Margaret Cox
Hubert Minn
Kenneth Uemura
Bruce Voss, Esq.
Jim Williams
Andrea Lyn Mateo (student representative)
Colonel Peter Santa Ana (military representative)

EXCUSED:
None

ALSO PRESENT:
Kathryn Matayoshi, Superintendent
Stephen Schatz, Deputy Superintendent
Tammi Chun, Assistant Superintendent, Office of Strategy, Innovation, and Performance
Amy Kunz, Senior Assistant Superintendent and Chief Financial Officer, Office of Fiscal Services
Gary Suganuma, Esq., Department of the Attorney General
Alison Kunishige, Board Executive Director
Kenyon Tam, Board Analyst
Summer Jenkins




I. Call to Order

The Board of Education (“Board”) General Business Meeting was called to order by Board Vice Chairperson Brian De Lima at 1:37 p.m.


II. Public Testimony on Board of Education (“Board”) Agenda Items

Vice Chairperson De Lima called for public testimony. The following people provided oral testimony:

Name
Organization
Agenda Item
Position
Chet-Yeng LoongUniversity of HawaiiV. B. Update on the Governor’s Every Student Succeeds Act (“ESSA”) Team Support
Mitch D’OlierCommunity Member V. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic Plan
&
V. B. Update on the Governor’s Every Student Succeeds Act (“ESSA”) Team
Comment
Cheri NakamuraHEE CoalitionV. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic Plan
&
V. B. Update on the Governor’s Every Student Succeeds Act (“ESSA”) Team
Comment
Corey RosenleeHawaii State Teachers Association V. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic PlanComment
Andrew JonesDepartment of Education (Radford High School)V. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic PlanComment
Mireille EllsworthDepartment of Education (Waiakea High School)V. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic PlanComment
Tracy MonroeDepartment of Education (Dole Middle School)V. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic PlanComment
Vickie Parker KamDepartment of Education (Ilima Intermediate)V. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic PlanComment
Vanessa OttCommunity memberV. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic PlanComment
Debbie AndersonDepartment of Education (Waiakea Intermediate)V. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic PlanComment
Mitzie HigaDepartment Of Education (Ewa Makai Middle School) V. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic PlanComment
Kris CoffieldIMUA AllianceV. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic PlanComment
Marcia LinvilleDemocratic Party (Education Caucus)V. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic PlanComment

Written testimony was received and provided to the Board. The following is a listing of people who submitted written testimony before the testimony deadline.

Name
Organization
Agenda Item
Position
Mitch D’OlierCommunity Member V. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic Plan
&
V. B. Update on the Governor’s Every Student Succeeds Act (“ESSA”) Team
Comment
Andrew JonesDepartment of Education (Radford High School)V. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic PlanComment
Cheryl BurghardtCommunity Member N/AComment
Amy PerrusoDepartment of Education (Mililani High School)IV.A. Human Resources Committee Report &

V. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic Plan
Comment
Cheri NakamuraHE’E CoalitionV. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic Plan
&
V. B. Update on the Governor’s Every Student Succeeds Act (“ESSA”) Team
Comment
Chet-Yeng LoongUniversity of HawaiiV. B. Update on the Governor’s Every Student Succeeds Act (“ESSA”) Team Support
Mireille EllsworthDepartment of Education (Waiakea High School)V. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic PlanComment
Lisa MorrisonDepartment of Education (Maui Waena Intermediate)V. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic PlanComment
Ian KitajimaOceanitV. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic PlanComment
Lianne KitaJimaWorld Wide TechnologyV. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic PlanComment
Debbie AndersonDepartment of Education (Waiakea Intermediate)V. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic PlanComment

Chet-Yeng Loong, Music Education Chair, University of Hawaii, testified in support of the Every Student Succeeds Act (“ESSA”) and a well-rounded education. Loong suggested including music as part of a well-rounded education system, guiding early childhood programs to include all aspects of a well-rounded education, and providing professional development for all teachers, including arts and music teachers.

Board Members Patricia Bergin and Kenneth Uemura entered at 1:39 p.m.

Mitch D’Olier, community member, testified that Hawaii has made remarkable strides for education but can still make further improvements. D’Olier stated he wants to see more dialogue around the meaning of the word “empowerment.” D’Olier stated that the Strive HI Performance System (“Strive HI”) data points are effective, but there should be more empowerment through the school code. He also shared his appreciation for the early college movement and concerns regarding charter school funding.

Board Member Jim Williams asked D’Olier if he believes that everyone can be empowered at the same time. D’Olier responded that not everyone will be empowered, and those who are will express empowerment individually. Member Williams asked for D’Olier’s perspective on the Department of Education’s (“Department”) Act 51 implementation. D’Olier stated that bottom-up budgeting will give principals more control and impact effectiveness.

Board Member Bruce Voss shared appreciation for the Harold K. L. Castle Foundation’s contribution to the early college initiative and mentioned a concern about lack of investment in the public education system. Member Voss asked how the Board and Department can encourage other organizations to contribute. D’Olier stated that there needs to be a belief that public education is moving in the right direction and offered to discuss the topic in depth at a later time.

Board Vice Chairperson De Lima stated that the public education system is progressing and moving in the right direction. Vice Chairperson De Lima stated that there are good leaders in the system and a strong foundation on which to build further advancement.

Cheri Nakamura, Director, HE‘E Coalition, testified on multiple agenda items. Nakamura testified in support of the Board and Department Joint Strategic Plan (“Strategic Plan”) and provided suggestions for improvement. Nakamura stated that HE‘E Coalition has been closely following the Strategic Plan and Governor’s ESSA Team and stated that the state accountability system should be aligned with the Strategic Plan. Nakamura stated that Strive HI and the Strategic Plan are not currently aligned, but ESSA provides an opportunity for flexibility.

Corey Rosenlee, President, Hawaii State Teachers Association, testified on the Department’s heat abatement efforts. Rosenlee stated that many classrooms will never have air conditioning if the Department is spending $80,000 per classroom. Rosenlee stated that teachers have previously installed air conditioning by their own means for much lower costs. Rosenlee shared examples of donated air conditioning systems to schools. Rosenlee suggested the Department request a waiver from the state procurement code to give it more flexibility.

Andy Jones, Teacher, Radford High School, testified on standardized testing and stated that the Smarter Balanced Assessment is not supported by adequate data. Jones stated that teachers are against the Smarter Balanced Assessment and that the academic research supports his claims.

Mireille Ellsworth, Teacher, Waiakea High School, testified on the lack of opportunities for teachers to comment on Goal 2 of the Strategic Plan. Ellsworth also shared concerns with data privacy and protection against third party access to data. Ellsworth shared a personal experience with the new student information system and stated there is an issue with a lack of training.

Tracy Monroe, Dole Middle School, testified that teachers are being retaliated against for sharing their concerns with the Board and asked the Board to consider an alternative landscape for the decision making process. Monroe stated that teachers have tried to take a stand with no change in the system, that there has been very little room for discussion with teachers, and stated that there should be real collaboration on initiatives.

Vickie Parker Kam, Academic Growth Coach, Ilima Intermediate, shared a personal experience and stated that she has realized that an extensive amount of testing is forced on students. Kam stated she had attempted to share her concerns within the Department but has not been heard.

Vanessa Ott, community member, testified that the Strategic Plan Goal 3 includes community engagement but not much attention has been paid to it. Ott stated she wants to be invited to focus group discussions but is having a hard time volunteering. Ott suggested using retired professionals as volunteers throughout the process and stated she wants to see more openness. Ott asked the Board to consider a policy in which teachers and principals are expected to return emails within one week of receipt.

Debbie Anderson, Teacher, Waiakea Intermediate, testified on No Child Left Behind and its effect on education. Anderson stated she wants to discuss Strategic Plan Goals 2 and 3 and how ESSA can be used as an opportunity. Anderson stated that the Department needs to reinvest in important aspects, such as professional development and that the community needs to work together to improve education.

Kris Coffield, Director, IMUA Alliance, testified on the Department’s primary technological initiatives. Coffield shared concerns regarding the student information system, including glitches, lack of training, and no passwords for transitional students. Coffield shared teachers’ experiences to support his concerns and stated that the system needs improvements.


III. Approval of Meeting Minutes of September 6, 2016

ACTION: Motion to approve the General Business Meeting minutes of September 6, 2016 (Bergin/Uemura). The motion carried unanimously with all members present voting aye.


IV. Reports of Board Committees, Board Members, and Superintendent
Human Resources Committee Chairperson De Lima reported that the Committee received an update on certain items for the proposed biennium budget and a presentation on the status of the Strategic Plan’s Goal 2.

Finance and Infrastructure Chairperson Grant Chun reported that the Committee received presentations on biennium budget matters, as well as an update on the Capital Improvement Program budget. Committee Chairperson Chun explained that the Department will return on October 4 with a final draft for review. The Committee received presentations on Department technology initiatives and Goal 3 of the Strategic Plan.

Kathryn Matayoshi, Superintendent, stated that the Department recognized a number of exceptional employees on September 9, 2016, and students shared a dual credit court experience earlier in the week at a West Oahu public hearing with lawmakers. Superintendent Matayoshi reported that a future committee meeting will include an update on the Infinite Campus student information system.

Student Representative Andrea Lyn Mateo shared an update on recent student initiatives. Mateo stated that 400 participants attended the Student Leadership Conference, including adults. The conference was three days long and allowed students to engage in activities, focus groups, and receive school supply donations. Mateo reported that the Hawaii State Student Council met and shared the names of the newly elected members. Mateo stated that the students broke off into focus groups and will discuss ideas further at the following meeting. Mateo stated that two students will be selected to participate in the Senate Youth Program and have the opportunity to visit Washington D.C. as well as receive scholarships. Lastly, Mateo described the Presidential Scholars program in which selected students will travel to Washington D.C. and receive medals for academic achievement.

Military Representative Colonel Peter Santa Ana asked what “discussing school environment” referred to on Mateo’s presentation. Mateo explained that it referred to air conditioning, and the next update will provide in-depth information.


V. Discussion Items
Stephen Schatz, Deputy Superintendent, reported that the Department collected feedback in community meetings and is meeting with principals, vice principals, and educational officers as well. Schatz stated that feedback from the field is very valuable and will be incorporated into the plan.

Tammi Chun, Assistant Superintendent, Office of Strategy, Innovation, and Performance, stated that the Department is in the second phase of outreach and feedback will be incorporated in the December 6, 2016 final draft.

Board Member Grant Chun left at 2:43 p.m.

Chun presented on a design thinking workshop conducted to hear student voice and allow them input on what education should look like. Chun shared a list of the multiple parties engaged in feedback for phase two. The last community meeting was conducted on Molokai. Chun stated that a summary of the feedback is available on the Department’s webpage.

Board Member Chun returned at 2:46 p.m.

Chun provided a brief overview of the Goal 1 objectives and strategies. The overall mission is student success, so early efforts were spent on this area. Strategies and objectives for Goals 2 and 3 will be revised. Chun shared a slide showing the ESSA Team and Department’s processes in relation to each other and explained that the Governor’s plan has a longer horizon. Chun shared a video of the design thinking workshop, an event for students, showed some of the feedback the students provided. Chun stated that the Department is reflecting on the comments from students and will incorporate their feedback along with other research and data.

Board Member Hubert Minn stated that the environment in the video is the same he would like to see in classrooms. Member Minn stated that it is important that students are empowered and learning is fun. He stated that he wants to continue hearing the student voice moving forward.

Board Member Patricia Bergin asked how the plan will help to change the model of education. Schatz replied that there is no clear answer at this point, but it will be better to do it together as a community. Schatz added that at this stage and as the Department works closer to a solid draft, it will likely be more helpful for Board members to have conversations with each other about what they would like to see in the plan. Schatz stated that there should be consensus on the plan. Member Bergin stated that a plan is only a plan and asked what action will come from the plan to improve the public education system. Chun stated that the Department has been discussing an academic plan process with principals and is organizing state office work to support that. Chun stated that the biennium budget will be a major enabler for the Strategic Plan and well-rounded education and will make a huge difference in realizing the plan at the school level. Member Bergin stated she wants to know how schools will be empowered to get the job done. Member Bergin added she is interested in innovative ideas from schools, plans to get the funding to support them, and flexibility for teachers to implement. Member Bergin stated that plans are important but the Board and Department should not get mired in the paperwork.

Board Member Williams mentioned a suggestion to publish Goals 2 and 3 internally with an invitation for feedback and asked for thoughts. Chun stated she is hesitant of the idea because of the limited time to create the final draft but will consider it.

Superintendent Matayoshi stated that the Weighted Student Formula (“WSF”) is important to allow principals the flexibility to implement. It will provide the schools with funding for programs and new ideas.

Colonel Santa Ana stated that military transition centers are good examples of innovative programs. The centers started by being offered at one school and have since expanded to many schools. The transition centers provide opportunities to meet objectives and help all students.

Board Member Margaret Cox asked about the previous strategy map and reassurance that schools will have flexibility in implementation. Schatz stated that the map was presented by Chun to show who does what. The map is meant for the principals to fill in themselves. Schatz stated that it is important for academic plans to be aligned with the Strategic Plan and the needs of the children.

Board Member Voss stated that professional development is a concern in the field, and the full draft should be a reflection of thoughts from the field. Chun stated that the Department will hear from principals about recruitment and replacement.

Board Member Minn asked if there is an opportunity to make changes once the plan is submitted. Chun stated that it is a living plan, but there will have to be a commitment to structure at some point for academic and financial plans.

Board Vice Chairperson De Lima agreed that feedback should be collected right away, and there is a good opportunity to collaborate and request more resources from the Legislature. Vice Chairperson De Lima stated that there is consensus of a positive direction.

Darrel Galera, Chairperson, ESSA Team, provided materials to the Board with an overview of the team’s recent progress. Galera stated that the team has completed its first round of community town hall meetings, which were successful and well attended. Galera shared that the largest meeting had over 200 participants. The ESSA Team has collected a substantial amount of feedback and is going through inputs and compiling data. Galera reviewed the preliminary outline with five focus areas and explained that the team is considering the design idea titles shown. The team has decided to conduct an additional round of town hall meetings with a more specific and detailed blueprint for more feedback. Galera stated that the team will visit Kealakehe, as well as Kauai and Hilo in the near future.

Board Member Williams referenced the first page of the materials and stated that strategic plans generally have a 3- to 5-year horizon and are more about what should be done and not necessarily how it should be implemented. Member Williams asked Galera if he considered the five focus areas to be policy statements. Galera responded that they are not policy statements. Member Williams stated that the focus areas resemble policy statements and clarified that it is the Board’s constitutional responsibility to set education policy. Member Williams stated that the ideas may have merit, but rules and responsibilities are mandated by law. Board Member Williams expressed concern about what will be discussed in private meetings with the Governor and ESSA Team and that the blueprint will not be presented to the Board for consideration. Galera reiterated that the focus areas are not meant to be policy statements but are ideas collected from the meetings to draft out main ideas for the blueprint. Galera stated that the questions relating to the meeting with the Governor should be referred to the Board Chairperson and Governor to discuss.


VI. Public Testimony on Board Agenda Items

Vice Chairperson De Lima called for public testimony. The following people provided oral testimony:

Name
Organization
Agenda Item
Position
Marcia LinvilleDemocratic Party (Education Caucus)V. A. Update on the review and extension of the 2011-2018 Joint Department of Education and Board of Education Strategic PlanComment

Marcia Linville, Democratic Party, Education Caucus, stated that the WSF has barely been mentioned in discussions around resources and implementation. Linville stated there should be a reassessment of the WSF because there has been a devastating impact to school libraries.

Board Member Williams stated that the Board is deliberating on the Committee on Weights (“COW”) process, and the WSF will be a main component. Member Williams suggested an alternative direction involving an upfront discussion from the COW, allowing the Board to address concerns.

Board Vice Chairperson De Lima suggested having the COW meet before 2017 to provide input and support for the biennium requests to increase the WSF.

Amy Kunz, Senior Assistant Superintendent and Chief Financial Officer, Office of Fiscal Services, explained that the COW meets every odd fiscal year but could try to convene earlier for pre-work. Kunz stated she is unsure if the meeting could happen any sooner due to Sunshine Law but is open to discussing the idea further.


VII. Executive Session

ACTION: Motion to move into executive session to consider the evaluation of an employee, consult with Board’s attorney, and deliberate on matters concerning the authority of persons designated by the Board to conduct labor negotiations for Agenda Items VII.A., Board Action on Human Resources Committee recommendation concerning State Librarian’s evaluation for 2015-2016 School Year and VII.B., Update on the Hawaii State Teachers Association contract, the Hawaii Government Employee Association contracts, and related Hawaii State Labor Board matters (Bergin/Uemura). The motion carried unanimously with all members present voting aye.

Board Chairperson Lance Mizumoto entered at 3:54 p.m.

The meeting recessed at 3:37 p.m. and reconvened at 4:00 p.m.


VIII. Adjournment

Board Vice Chairperson De Lima adjourned the meeting at 4:01 p.m.