FINAL

STATE OF HAWAII
BOARD OF EDUCATION
GENERAL BUSINESS MEETING

MINUTES

Queen Liliuokalani Building
1390 Miller Street, Room 404
Honolulu, Hawaii 96813
Tuesday, April 19, 2016
1:30 p.m.


PRESENT:
Lance Mizumoto, Chairperson
Brian De Lima, Esq., Vice Chairperson
Amy Asselbaye
Grant Chun, Esq.
Margaret Cox
Patricia Halagao
Donald Horner
Hubert Minn
Colonel Peter Santa Ana, Military Representative
Brennan Lee, Student Representative

EXCUSED:
Jim Williams

ALSO PRESENT:
Kathryn Matayoshi, Superintendent
Tammi Chun, Assistant Superintendent, Office of Strategy, Innovation, and Performance
Alison Kunishige, Board Executive Director
Kenyon Tam, Board Analyst
Summer Jenkins

I. Call to Order

The Board of Education (“Board”) General Business Meeting was called to order by Board Chairperson Lance Mizumoto at 1:34 p.m.

II. Public Testimony on Board of Education (“Board”) Agenda Items

Chairperson Mizumoto called for public testimony. There was no public testimony at this time.

Written testimony was received and provided to the Board. The following is a listing of the people that submitted written testimony before the testimony deadline.

Name
Organization
Agenda Item
Position
Jennifer SabasDaniel K. Inouye InstituteVIII. A. Board Action on FIC recommendation concerning renaming of Hale Kula Elementary School to honor Senator Daniel K. InouyeSupport
Catherine H. PaynePublic Charter School Commission VIII. F. Board Action on nomination of individuals to serve as members of the State Public Charter School CommissionComment
N/AHawaii State Teachers AssociationVIII. B. Board Action on FIC recommendation concerning the consideration of public hearings on the adoption of the Kalihi to Ala Moana School Impact Fee DistrictComment
Charles A. Flynn Department of the ArmyVIII. A. Board Action on FIC recommendation concerning renaming of Hale Kula Elementary School to honor Senator Daniel K. InouyeSupport

III. Approval of Meeting Minutes of April 5, 2016

ACTION: Motion to approve the General Business Meeting minutes of April 5, 2016 (De Lima/Cox). The motion carried unanimously with all members present voting aye.

IV. Reports of Board Committees, Board Members, and Superintendent
Human Resources Committee Chairperson Brian De Lima reported that the Committee received an update on pending Department Directed Leave cases and it was determined that the Department has made progress in reducing time in the investigation and decision making stage. Committee Chairperson De Lima stated that there was an executive session to discuss reasons for pending cases and provide a better understanding for delays. The Committee took action in the reorganization of the Office of Human Resources and a policy relating to the evaluation of the Superintendent and State Librarian.
Finance and Infrastructure Committee Chairperson Grant Chun reported that the Committee received an update on heat abatement and progress on the cooling of 1,000 classrooms initiative. The Department of Education (“Department”) briefed the Committee on the funding cycle and stated that it hoped to receive funding by May 15, 2016 for installation in schools. The Committee received an update on the supplemental budget for 2016-2017 and should have a finalized budget by April 29, 2016. The Committee received a presentation on the pilot program providing free breakfast and lunch for students, which is going well, and the Department is looking forward to expanding the program to qualified facilities. The Committee received a timeline for anticipated policies in May, and adopted recommendations for public hearings regarding impact fee districts and Board policies 500.1 and 500.2.
Superintendent Kathryn Matayoshi stated that, heading into the final stretch of the legislative session, there are 20 bills in conference and three for agreement that have gone to the Governor for signature. Matayoshi stated that the Governor will have ten days to either sign or veto these three bills before they become law without his signature. There is a student data bill, a bill correcting a barrier to the student funding information system, and a bill regarding Department blood glucose monitoring. There are many resolutions still active, some including task forces, which generally come with no funding. Matayoshi stated that there are also two bills relating to the funding of air conditioning that are going to conference.
Student Representative Brennan Lee reported that the Hawaii State Student Council had its final meeting April 2, 2016 with a luau theme and Hawaiian food. The group started with usual energizers to get energy flowing, followed by and English Language Learners presentation from Sandra Goya. The group was able to engage Alison Kunishige, Board Executive Director, in discussion about the Seal of Biliteracy and provide input through Google Docs. Students were most interested in how the seal would benefit them and expressed concern that they would be at a disadvantage without it. Lee described a Secondary Student Conference presentation by Daniel Castro, Educational Assistant, and shared his thoughts on potentially analyzing bills with students in the future. Lee reported that Stephen Schatz, Deputy Superintendent, collected input from the student perspective on the Department and Board’s Joint Strategic Plan. Lee stated that students were grouped and drove conversations while facilitators took notes. Students then answered questions and took pictures in a photo booth holding signs displaying their responses to various questions. Each participant was then honored with a certificate, seniors receiving an additional certificate for their time served. Lee gave an update on the selection process for the next student representative and shared that he created a promotional video and posted it on the council’s webpage. Lee stated the applications were due on April 20,, 2016 and interviews would be conducted shortly thereafter.

Military Liaison Colonel Peter Santa Ana entered at 1:47 p.m.

Board Vice Chairperson De Lima stated that the report had been circulated and there would be no action until a subsequent business meeting.

Board Chairperson Mizumoto stated that pursuant to Sunshine Law, the Board would not deliberate or take action at this meeting and would do so at the May 3, 2016 General Business Meeting.

V. Discussion Items
Cheri Nakamura, Director, Hui for Excellence in Education Coalition, began by sharing the organization’s mission: to promote a child-centered and strength-based public education system in which families, communities, and schools are empowered to help every student succeed. Nakamura stated that community and family engagement are the core focus of HE‘E, and the organization has memberships with parent groups, community organizations, small coalitions, etc. Nakamura stated that the organization is a broad group made up of diverse voting and non-voting members. Voting members decide which policies and initiatives HE‘E supports, although the organization will only take a position if 75% of voting members agree. Non-voting members are welcome to participate in monthly meetings and discussions as well. Nakamura stated that she is merely a facilitator for meetings and discussions, and a body to represent to the Board and Legislature.

Nakamura gave background on how HE‘E formed due to crisis and furloughs in 2008-2009. Many parents were upset about the furlough decision and were seeking change from the Governor, union leaders, and the Board. The efforts were passionate but fragmented, making them ineffective. When the crisis died down, the Learning Coalition set out to create an organized entity for future calls to action and voice in decision making. HE‘E was launched in 2011. Nakamura explained HE‘E’s five priorities, which are enhancing family engagement, influencing public policies that affect education, building trust with coalition, engaging families as a component for school leadership, and meeting the basic needs of every child. Nakamura stated that HE‘E wants to emphasize two-way communication and give testimony on policies with input from the community. The organization is a helpful point of contact for community engagement. Nakamura encouraged Board Members to attend a meeting with the diverse group to capture a broad range of ideas in a safe place for discussion. The organization often invites special guests and tries to maintain collaboration with policymakers. Nakamura stated that the organization is proud of the work done with the Department and wants to promote an open dialog with the school system. HE‘E has given input on the School Quality Survey, Joint Strategic Plan, Smarter Balanced Assessment, and other various initiatives. Nakamura stated that the organization has over 40 participants who come as they please. Nakamura ended with explaining the meaning being the organization’s name and the image of HE‘E, an octopus with tentacles, which symbolizes the effort to reach out and harness community engagement internally and externally.

Military Liaison Colonel Santa Ana thanked Nakamura for participation on recent Joint Venture Education Forum endeavors to create transition centers for military students. Nakamura stated that the organization wants to engage military parents and was glad to learn more about them through the process.

Board Member Patricia Halagao stated that it is important to build a coalition for education. Board Member Halagao asked how an organization could become a member of HE‘E. Nakamura responded that the organization must be nonprofit to be a voting member and can fill out a membership form to become a voting or non-voting member with no membership fee.

Board Vice Chairperson De Lima enjoyed the presentation and thanked the Board Chairperson for organizing these community stakeholder presentations, as it makes the Board members feel more connected to the community. Vice Chairperson De Lima stated that it is important for parents and schools to engage as a community, but many special education parents struggle with school communication. Nakamura stated that HE‘E has a good relationship with the special education community and is proud of the work done with the Hawaii State Teachers Association on issues of disagreement.

Board Member Amy Asselbaye asked Nakamura to speak of successes in family engagement. Nakamura replied that the coalition helped created language for a family engagement policy and is still hoping to help the Department with implementation. Nakamura stated that HE‘E worked with Teach For America interns on best practice scenarios using School Quality Survey data and fount pockets of excellence in schools. Nakamura stated that they are still working on how to be more engaged.

Board Member Donald Horner entered at 2:03 p.m.

Board Chairperson Mizumoto stated he is impressed with the organization’s increased membership and that the Board’s community stakeholder presentations are in part inspired by HE‘E.
Tammi Chun, Assistant Superintendent, Office of Strategy, Innovation, and Performance, began by recognizing Principal Kim Sanders, Aiea High School, in attendance. Chun gave an update on the Joint Strategic Plan timeline and reminded the Board that it is in the listening stage. Chun stated that this summer, the Department will put together key concepts to share with the Board and stakeholders and hopes to have a completed plan by December. The Department is reaching out and informing the community of new Every Student Succeeds Act requirements to follow the process of alignment with the Strategic Plan. Chun stated that the Governor formed a team for the Every Student Succeeds Act, and the Department will monitor the team’s progress. As the plan develops, adjustments will be made as necessary. Chun recognized team members Darrel Galera and Mike Tokioka, who were present at the meeting. Chun stated that the Department has communicated with the Hawaii State Student Council and HE‘E as a part of its community engagement strategy. The Department is working on a support plan and using this opportunity to define student support. The Department is interested in student voice and is looking for innovative practices. Chun shared materials showing stakeholder groups the Department had and had not yet met with. The Department planned to meet with all groups by May. Broad community feedback is being collected through online surveys, social media, and online focus group kits. HE‘E will be helping to push the message out to their members as well. Lastly, the Department is collecting engagement through a social media campaign to allow the community to share what they think high quality education is. Users use the hashtag “#HIQualityEd” to participate.

Board Vice Chairperson De Lima agreed with the Department’s process and liked the idea of the Governor’s team. Board Vice Chairperson De Lima stated that more resources are needed for student achievement and a broad based education, and having the Governor as the leader in advocating to the Legislature to provide them is a good thing. Board Vice Chairperson De Lima added that not seeking out the Special Education Advisory Council misrepresents the education system and special education students. Vice Chair De Lima stated that there are big issues but also big accomplishments, and the successes need to be built upon. Board Vice Chairperson De Lima thought that the Governor’s team should look at the plan in a positive way and be open to see that people are actually valuing public education. The Department should not just take a back seat and monitor the team’s progress, but should engage and be a part of the dialogue to share data and information. Vice Chairperson De Lima hoped that Legislature would understand the need to make a better investment in public education.

Board Member Halagao liked the focus on students as a stakeholder group and asked how student groups are used. Chun stated that the Department has strategies that look at extreme users and figure out what they can learn from the process. For example, student council is viewed as highly engaged, whereas the Community School for Adults may be less engaged. The Department looks at both for different perspectives. Board Member Halagao appreciated the Department’s strategy and stated that when working with the Governor’s team, it was important to communicate with openness on both sides so that stakeholders are not being asked to do duplicative work.

Board Member Asselbaye agreed that engaging in conversation with the community is important and stated that there needs to be a foundation for students to be heard. Board Member Asselbaye asked how the Department and Governor’s team can come together and align their work. Chun stated that the Joint Strategic Plan is broad and leads the way with support from the Every Student Succeeds Act. Chun stated that the Department hopes efforts would complement each other for student and community engagement. Chun stated that plans are developing to be supportive and cooperative.

Board Chairperson Mizumoto asked Galera to comment on Board Member Asselbaye’s question regarding how the Department and Governor’s team can come together and align their work. Board Member Asselbaye also asked if there is any possibility to combine efforts and resources. Galera stated that he is in total agreement about the work that is being done and how it has to be done, that the smart thing to do is to work together, and that he hopes that the Department and team can work very collaboratively as partners. He said that he was inspired by Board Chairperson Mizumoto’s leadership in guiding both groups through this.

Board Member Hubert Minn shared appreciation for the Department’s efforts to involve as many people as possible. Board Member Minn stated that, for the first time, everyone is being involved in the plan for a better education. Board Member Minn stated that the most important thing will be implementation, and even if not everyone agrees, at least everyone can take some kind of ownership. Chun thanked Board Member Minn and mentioned that the online focus group kit will be used by complex areas superintendents and their principals, and the Department wants to encourage all to get the word out.

Board Chairperson Mizumoto congratulated Galera for his position as the chairperson of the Governor’s team and invited him to come back to Board meetings to collaborate and work together. He also stated that it is important that the collaboration between the two groups is communicated to the public.

VI. Public Testimony on Board Agenda Items

Board Chairperson Mizumoto called for public testimony. There was no public testimony at this time.

VII. Action Items

Finance and Infrastructure Committee Chairperson Chun provided the committee’s recommendation to approve the renaming of Hale Kula Elementary School.

ACTION: Motion to approve the Finance and Infrastructure Committee’s recommendation concerning the renaming of Hale Kula Elementary School to honor Senator Daniel K. Inouye (Finance and Infrastructure Committee/no second required). The motion carried unanimously with all members present voting aye.


Finance and Infrastructure Committee Chairperson Chun provided the committee’s recommendation to adopt the Department’s recommendation to hold public hearings for the establishment of a Kalihi to Ala Moana Impact Fee District.

ACTION: Motion to approve the Finance and Infrastructure Committee’s recommendation to adopt the Department’s recommendation to hold public hearings on the adoption of the Kalihi to Ala Moana School Impact Fee District, as described in the memorandum dated April 19, 2016 (Finance and Infrastructure Committee/no second required). The motion carried unanimously with all members present voting aye.

Finance and Infrastructure Committee Chairperson Chun recommended the Board adopt Board polices 500.1 and 500.2 in accordance with the changes described in the memorandum dated April 19, 2016.

ACTION: Motion to approve the Finance and Infrastructure Committee’s recommendation concerning Board Policies 500.1, Organization of the Department, and 500.2, Plan of Organization, as described in the memorandum dated April 19, 2016 (Finance and Infrastructure Committee/no second required). The motion carried unanimously with all members present voting aye.

Human Committee Chairperson De Lima recommended the Board approve the committee’s recommendation regarding the reorganization of the Office of Human Resources.

ACTION: Motion to approve the Human Resources Committee’s recommendation concerning reorganization of the Office of Human Resources, as described in the memorandum dated April 19, 2016 (Human Resources Committee/no second required). The motion carried unanimously with all members present voting aye.

Human Resources Committee Chairperson De Lima recommended the Board approve the policy as amended.

ACTION: Motion to approve the Human Resources Committee’s recommendation concerning Board Policy 500.5, Evaluation of the Superintendent of Education and State Librarian as described in the memorandum dated April 19, 2016, with further amendments to spell out EMCP as “Excluded Managerial Compensation Plan”, to add a second sentence that reads: “[t]he committee assigned shall conduct periodic reviews and solicit stakeholder input,” and to add a rationale that states: “[t]he evaluation of the Superintendent of Education and the State Librarian is a primary responsibility of the Hawaii State Board of Education. This process is necessary to ensure that Hawaii public schools and libraries are successful in addressing the needs of the communities to which they are responsible.” (Human Resources Committee/no second required). The motion carried unanimously with all members present voting aye.

Board Chairperson Mizumoto reiterated the basis for the Board’s appointment of State Public Charter School Commission members and stated the Board received five applications of possible prospects. The Board Chairperson and Vice Chairperson provided a list of nominees using special identification numbers, not names.

ACTION: Motion to nominate H. Mitch D’Olier, Sylvia M. Hussey, Nolan N. Kawano, John S. S. Kim, and G. Kalehua S. Krug for appointment to serve as members of the State Public Charter School Commission for decision at the Board’s May 3, 2016 general business meeting (Horner/De Lima). The motion carried unanimously with all members present voting aye.


VIII. Adjournment

Board Chairperson Mizumoto adjourned the meeting at 2:46 p.m.