|Cheri Nakamura||Hui for Excellence in Education (“HEʻE”)||III. A. School Quality Survey||Comment|
|Susan Rocco||Special Education Advisory Council of Hawaii (“SEAC”)||V. A. Policy 500.18||Support|
|Rayna Fuji||Ala Wai Elementary School||V.A. Policy 105.3 Curriculum||Support|
|Dr. E Brook Chapman de Sousa||University of Hawaii||V.A. Policy 105.3 Curriculum||Support|
|Cheri Nakamura||HEʻE||V.C Multi Year School Calendar||Support|
|Vanessa Ott||Public||V.B. Policy 305.3||Comment|
|Susan Rocco||SEAC||V.A. Policy 500.18||Support|
Stephen Schatz, Deputy Superintendent and Tammi Chun, Assistant Superintendent, Strategy, Innovation, and Performance, presented an update on the Department of Education’s Scorecard. The last presentation on the Department’s Scorecard for Goal 1 was on Smarter Balanced assessment results. The Department planned to make periodic presentations on outcomes as data became available. This report focused on SQS results and graduation rates. Student attendance (measured by 95% attendance or better) had a slight decline in the first quarter. However, there was an increase in the percentage of students with no class A, B, or C offenses. The ninth grade promotion rate (the number of students that are promoted from 9th to 10th grade) showed a marginal increase, which is an important leading indicator of success which has been climbing. The graduation rate suffered a marginal decline and has been gradually declining over the past few years. The Department acknowledged that it needs to pay more attention to the issue; although the decline is marginal, it is significant. The SQS showed a decline in parent satisfaction (-5.1%) and parent engagement (-3.8%), but an increase in the number of students reporting that school is a safe place.
Chun reported that the SQS is administered by paper and though email annually. The survey changed significantly in 2015 in response to Board and stakeholder discussions. The survey was shortened significantly to encourage participation, measuring three areas versus the previous nine areas. The point of view was also changed for particular questions and the scale of agreement went from a four point to a seven point scale. As a result, some of the questions are not comparable to past years, so there is no trend data.
Chun said that participation had increased for teachers and students. There was a low participation rate for parents; however, the rates were decent for a voluntary survey.
The survey focused on four main areas: safety, satisfaction, well-being, and involvement. Overall there was a slight increase in students’ sense of safety at school. Elementary school students’ sense of safety was slightly down, but middle and high school students’ sense of safety were slightly up. Satisfaction was down for parents of high school students, but up for middle and elementary schools. For the first time, well-being was separated from safety and featured questions about friends that care about them, teachers that give them help when it is needed, getting a good night’s sleep before school. It was down across all student groups, especially sleep. The questions regarding involvement changed significantly.
Committee Member Horner recognized the high response from teachers but was concerned that only 79% of them felt safe. Chun replied that the rating reflects a feeling of overall safety at the school; the question is not limited to personal safety. Chun agreed that teacher satisfaction should be evaluated in depth and explained that principals are included in the administration staff on the survey.
Board Member Brian De Lima, Ex-officio, thought the survey and scorecard showed positive signs — elementary students enjoyed going to school, which resulted in high Strive HI ratings for elementary schools. Results also showed that administrators are very approachable. De Lima stated that it is difficult to facilitate participate in any survey and the results needed to be taken in context. However, De Lima asked for clarification on the attendance aspect, considering missing 5% of 45 days was a concern. A further concern was the percentage of students at the elementary school level that feel safe from mean kids at school (57%), which leads to the issue of school bullies. Chun provided some context for the issue of school bullies and shared that 88% of Waikiki Elementary students feel safe in school, a school that is considered a model in this area.
Committee Member Margaret Cox added that elementary schools are generally more positive than upper grades. Committee Member Cox mentioned that middle school is a crucial age for students, and would like to know if schools are actually using the middle school philosophy, and is asking for a report at some point in time regarding how the Department is helping this age group – what we do, what funds are available, and what can be provided. Cox stated that it is important to get the middle schoolers on track to increase their chances of graduating high school. Schatz agreed with Cox and mentioned a grassroots movement led by Complex Area Superintendent Ann Mahi, to reinvigorate middle schools.
Committee Member Amy Asselbaye asked for clarification on what Class A, B, and C offenses were. Schatz clarified that the most severe offenses were Class A (assault, theft, etc.) and that once it gets down to Class C they are infractions that can be handled without suspension or serious discipline. Committee Member Asselbaye stated that class offenses were very different from students feeling safe. The numbers for students feeling safe were in the 60% range. She wanted this to be clear to Committee members as they discuss safe school policies.
Committee Vice Chairperson Williams expressed his disappointment that the agreement response was changed from a four point scale to a seven point scale because odd number scales do not force participants to choose a position, leaving a neutral area. He also expressed his concern that the two year trends from 2013 to 2015 were mostly down. Williams acknowledged that the value of where action will be taken is at the school level and stated that it is important for leadership to make sure of it through the use of tolls like evaluations and academic plans. He also noted that the results showed a wide variation from school to school. Committee Vice Chairperson Williams urged Schatz, through the complex area superintendents, to ensure that principals are taking action on the feedback they are receiving through this survey.
Committee Chairperson Halagao emphasized that the survey information was very important and asked if there had been any consideration of how the survey could be embedded in other evaluation tools, like the Strive HI Performance System (“Strive HI”). Schatz stated that the information from the survey was important, but that he would not recommend incorporating it into Strive HI because it could have a chilling effect on teachers having formative conversations with principals.
Committee Chairperson Halagao asked if the results were made public to all stakeholders and stated that it was important for others to have access to the information. Chun responded that the survey information was available online.
B. Presentation on Board Policy 103.2, Student Health Services and Board Policy 103.4, School-Based Services
Committee Member Amy Asselbaye gave a presentation on health two policies that she has been working on with internal and external stakeholders since April: a policy on school-based health centers and a school health policy. The stakeholder group has been looking at updating and possibly combining the two policies into one clear policy. There are a lot of great things already happening in schools; the policy is intended to provide aspirational goals, provide an umbrella to support other policies, encourage progress, and require the Department form partnerships to provide health services in schools.
Committee Member Asselbaye presented on how Medicaid reimbursement ties into the provision of health services, historical information on school health aide requirements, other endeavors (Healthy Keiki Initiative, Vision to Learn, partnerships with Queen’s Medical Center and Tripler Army Medical Center, and school based health centers). The stakeholder group also looked at models of the best practices. The group found that existing health services are not meeting the needs of students. Committee Member Asselbaye shared that the achievement gap data shows a 30% consistent gap for high-needs students that has not decreased and that it takes a healthy, fed, and focused child to be able to learn, so the health status of students is an underlying factor in the achievement gap.
Two guests were invited to provide additional information to the committee. Dr. May Okihiro, Pediatrician, Waianae Coast Comprehensive Health Center, has been in public health since 1999. Okihiro mentioned severe obesity and diabetes in children as a common issue in the health field and that students drop out of school because of teasing and bullying linked to obesity. Okihiro stated that asthma is another issue that needs to be addressed, because it results in the student missing school. She provided personal stories of how a patient had transferred, then dropped out of school as a result of being bullied for obesity and another patient who missed several months of school because they could not have their asthma inhaler at school. Okihiro understood the Department’s concern with being viewed as a health provider, but would like to find a way for the Department and the Department of Health to support each other, make connections and develop a better working system.
Gloria Fernandez, Supervisor, Department of Health, Leeward Oahu Public Health Nursing Section, stated that chronic health conditions do not stop once a student is on campus. Fernandez added that students need to learn while managing their health conditions. She went into more detail on the issue of asthmatic students and medication, which is regarding whether asthmatic students can remain in school after they take medication. Some students may need more than one treatment, but parents are asked to pick up their children after they use their inhaler.
Committee Member Asselbaye stated that in order have students that are fed, healthy, and safe in schools more bureaucracy is not the answer, but rather the Department and the Department of Health creating a framework for coordinated school health. Each school should be able to utilize this framework to best serve the unique needs of their communities. The policy is intended to allow for the development of government and community partnerships to improve student health and achievement.
Committee member De Lima appreciated the presentation and the focus on the need for cooperation between the Department and the Department of Health and thought that the presentation showed the magnitude of the problem and the need for resources related to the requested budget. He stated that the Board needs to focus on what is being done to lessen the achievement gap and focusing resources on struggling students.
Committee Member Cox thanked Committee Member Asselbaye and commended her on the discussion of partnerships, instead of expecting school staff to handle everything, because schools cannot do everything. Committee Member Asselbaye responded that although it was a learning experience for everyone and the major focus was partnership and collaboration.
Committee Member Horner stated that the existing partnerships were promising and healthy balance is a resource that should be built upon.
Committee Chairperson Halagao reiterated her support for Committee Member Asselbaye’s work with the stakeholder group and stated that partnerships are needed for successful Board policies and she appreciated the development of a framework that is intended to address the needs of different communities.
C. Update on status of, process, and timeline for Committee review of Board policies presently assigned to the Committee
Committee Chairperson Halagao shared that the committee would be considering three Board policies in December: Board Policy 105.9, Fine Arts; Board Policy 500.8, Accreditation of Schools; and Board Policy 500.26, New Student Orientation.
|102.1||Effective Schools Reporting|
|102.5||Comprehensive Assessment and Accountability System|
|102.6||Public Access to Assessment Data|
|103.6||School Food Services|
|500.20||School Community Council Waivers and School Community Council Exceptions|
|102.1||Effective Schools Reporting||Recommend that the Board adopt Board Policy 102.1, Effective Schools Reporting with the revisions developed by the Board’s Permitted Interaction Group and the Department, as described in the submittal dated November 3, 2015 (Williams/Horner). The motion carried unanimously with all members present voting aye.|
|102.2||K-12 Literacy||Recommend that the Board adopt Board Policy 102.2, K-12 Literacy with the revisions developed by the Board’s Permitted Interaction Group and the Department, as described in the submittal dated November 3, 2015 (Williams/Horner). The motion carried unanimously with all members present voting aye.|
|102.5*||Comprehensive Assessment and Accountability System||Recommend that the Board adopt Board Policy 102.5, Comprehensive Assessment and Accountability System with the revisions developed by the Board’s Permitted Interaction Group and the Department, as described in the submittal dated November 3, 2015 (Williams/Horner). The motion carried unanimously with all members present voting aye.|
|102.6||Public Access to Assessment Data||Recommend that the Board adopt Board Policy 102.6 Public Access to Assessment Data with the revisions developed by the Board’s Permitted Interaction Group and the Department, as described in the submittal dated November 3, 2015 (Williams/Horner). The motion carried unanimously with all members present voting aye.|
|103.6*||School Food Services||Recommend that the Board adopt Board Policy 103.6 School Food Services with the revisions developed by the Board’s Permitted Interaction Group and the Department, as described in the submittal dated November 3, 2015 with the following additional revision: change “nutritious, locally produced” to “locally grown food” (Williams/Horner). The motion carried unanimously with all members present voting aye.|
|105.1||Academic Program||Recommend that the Board adopt Board Policy 105.1, Academic Program with the revisions developed by the Board’s Permitted Interaction Group and the Department, as described in the submittal dated November 3, 2015 (Williams/Horner). The motion carried unanimously with all members present voting aye.|
|105.3*||Curriculum||Recommend that the Board adopt Board Policy 105.3, Curriculum with the revisions developed by the Board’s Permitted Interaction Group and the Department, as described in the submittal dated November 3, 2015 with the following revisions: delete “material that” in the last bullet point and add “all schools shall offer curricula that,” make the last bullet point a separate paragraph, and add the rationale from Board Policy 104.2 as a second sentence to rationale (Williams/Horner). The motion carried unanimously with all members present voting aye.|
|500.18||Summer School||Recommend that the Board adopt Board Policy 500.18, Summer School with the revisions developed by the Board’s Permitted Interaction Group and the Department, as described in the submittal dated November 3, 2015 (Williams/Horner). The motion carried unanimously with all members present voting aye.|
|500.20*||School Community Council Waivers and School Council Exceptions||Recommend that the Board adopt Board Policy 500.20, School Community Council Waivers and School Council Exceptions with the revisions developed by the Board’s Permitted Interaction Group and the Department, as described in the submittal dated November 3, 2015 (Williams/Cox). The motion carried unanimously with all members present voting aye.|
Committee Vice Chairperson Williams mentioned an occurrence in another state where a police officer forcibly removed a recalcitrant student that was not following the teacher’s directions from a chair. He distinguished between this occurrence and Hawaii’s process and that the school resource officers were a very different approach that schools have found helpful.
Committee Member Cox stated that the on Kauai the school resource officers help with counseling students, with parental consent, and that many officers are related to students. They are there to help the students and talk to them.
Committee Vice Chairperson Williams clarified that the police departments pay for the officers, not the Department. He further clarified that Board Policy 305.3, Safe Schools, does not apply to charter schools.
ACTION: Motion to recommend that the Board approve Board Policy 305.3, Safe Schools, as described in the submittal dated November 3, 2015 (Williams/Cox). The motion carried unanimously with all members present voting aye.
C. Committee Action on Department of Education’s multi-year school calendar (2018-2019 School Year)
Chun presented the committee with the Department’s recommendations for the 2018-2019 school year calendar. The calendar presented incorporated many of the revisions suggested at the last committee meeting, but it also needed to address any inconsistencies with the collective bargaining agreement (“CBA”). Chun noted that the calendar goes beyond the term of the current CBA, but HSTA confirmed that it is consistent with the current CBA.
Committee Vice Chairperson Williams noted there was an issue with the Kuhio Day holiday, but that the solution was to have a teacher work day on that Monday. Schatz stated that the Department could encourage schools to schedule teacher work days on that Monday to address the issue.
ACTION: Motion to recommend that the Board approve the Department’s recommendation for the 2018-2019 school year calendar. (Williams/Cox). The motion carried unanimously with all members present voting aye.