STATE OF HAWAII
BOARD OF EDUCATION
GENERAL BUSINESS MEETING

MINUTES

Queen Liliuokalani Building
1390 Miller Street, Room 404
Honolulu, Hawaii 96813
Tuesday, November 1, 2016
1:30 p.m.


PRESENT:
Lance Mizumoto, Chairperson
Brian De Lima, Esq., Vice Chairperson
Patricia Bergin
Grant Chun, Esq.
Margaret Cox
Darrel Galera
Kenneth Uemura
Bruce Voss, Esq.
Colonel Peter Santa Ana (military representative)
Andrea Lyn Mateo (student representative)

EXCUSED:
Hubert Minn

ALSO PRESENT:
Kathryn Matayoshi, Esq., Superintendent
Stephen Schatz, Deputy Superintendent
Stacey Aldrich, State Librarian
Siobhan Ng, Acting Chief of Staff
Gary Suganuma, Esq., Deputy Attorney General, Department of Attorney General
Alison Kunishige, Esq., Executive Director
Regina Pascua, Board Private Secretary
Kenyon Tam, Board Analyst
Summer Jenkins


I. Call to Order The Board of Education (“Board”) General Business Meeting Executive Session was called to order by Board Chairperson Lance Mizumoto at 1:31 p.m.
II. Public Testimony on Board of Education (“Board”) Agenda Items

Board Chairperson Mizumoto called for public testimony. The following people provided oral testimony.
Name
Organization
Agenda Item
Position
Kauʻi SangDepartment
(Office of Hawaiian Education)
VII. A. Board Action on Investigative Committee relating to a search for a SuperintendentComment
Kalehua KrugDepartment
(Hawaiian Language Immersion Program)
VII. A. Board Action on Investigative Committee relating to a search for a SuperintendentOppose
Jessica WorchelDepartment
(Office of Hawaiian Education)
VII. A. Board Action on Investigative Committee relating to a search for a SuperintendentComment
ʻĀnela IwaneDepartment
(Hauʻula Elementary School)
VII. A. Board Action on Investigative Committee relating to a search for a SuperintendentOppose
Alex HarrisHarold K.L. FoundationVII. A. Board Action on Investigative Committee relating to a search for a SuperintendentComment
Kamoaʻe WalkʻAha KauleoVII. A. Board Action on Investigative Committee relating to a search for a SuperintendentOppose
Waiʻaleʻale SarsonaKūamahi Community Education Group, Kamehemeha SchoolsVII. A. Board Action on Investigative Committee relating to a search for a SuperintendentComment
Cheri NakamuraHEʻE CoalitionVII. A. Board Action on Investigative Committee relating to a search for a SuperintendentComment
Kauʻi Sang, Director, Office of Hawaiian Education (“OHE”), requested the board delay the process to seek a new superintendent until the Department of Education’s (“Department”) overall direction and plans currently in development become clearer. Sang also testified that inclusionary, transparent actions, and meaningful collaboration lead to successful outcomes, and that the Board should consider the principles of HÅ, Nā Hopena A’o, in the design of the search process.


Kalehua Krug, Commissioner, State Public Charter School Commission, testified in opposition to agenda item VII. A. Board Action on Investigative Committee relating to a search for a Superintendent and described his dissatisfaction with the Boardʻs decision. He stated that the decision was made without transparency or publicly acquired feedback, was politically driven, and communicates to the public that politics trumps results. Krug recommended the Board undertake two listening tours to understand the impact that Superintendent Matayoshi has had on the community and of the impact of the Board’s decision. Krug also commented that he tried to be a supporter and advocate of the Board, but in light of the current decision he questions whether an alternative is to build a new system of Hawaiian education either through a separate complex area or local educational agency to focus on children and temper backdoor politicking.


Jessica Worchel, Special Projects Manager, Office of Hawaiian Education, commented on agenda item VII.A. Board Action on Investigative Committee relating to a search for a Superintendent that the decision to replace Superintendent Matayoshi may have been made too quickly without having a clear plan for the Department in place, and suggested the Board go through a HÅ based community engagement process to decide on an overall direction and identify the leader that can get us there and develop a transition plan to preserve the good that’s currently happening in the Department.


ʻĀnela Iwane, Teacher, Hauʻula Elementary School, testified in opposition to agenda item VII.A. Board Action on Investigative Committee relating to a search for a Superintendent and that the Hawaiian immersion program at Hauʻula Elementary has greatly grown and moved forward under her inclusive, transparent, and effective leadership. Iwane questioned the Boardʻs reason to seek a new Superintendent and also requested scheduling meetings later so the public can attend.


Alex Harris, Senior Program Officer for Education, Harold K. L. Foundation (“Foundation”), commended Superintendent Matayoshi on her tireless leadership and service and commented on the need to find a new leader with a similar record of executing within complex organizations. The Foundation’s directors have approved support for an executive search led by the Board and requested assurances from the Board that the search will include stakeholder involvement, transparent processes, and a clear and accurate job description to ensure the hiring of the strongest possible candidate.


Kamoeʻe Walk, Chairperson, ʻAha Kauleo, testified in opposition to agenda item VII.A. Board Action on Investigative Committee relating to a search for a Superintendent, questioned how a superintendent who got high marks on her evaluation could not receive a contract renewal, asked the Board to rescind the decision to not extend the Superintendent’s contract, and advised the Board to reevaluate their decision to search for a new leader.

Waiʻaleʻale Sarsona, Managing Director, Kūamahi Community Education Group at Kamehemeha Schools, commended Superintendent Matayoshi for effectively advancing Native Hawaiian education in the public school system and acknowledged the Board’s ongoing efforts at community engagement and collaboration in the development and implementation of education policies, such as the opportunities created for the Department and Board’s Joint Strategic Plan and federal Every Student Succeeds Act (“ESSA”). Sarsona asked the Board to consider the voices of key stakeholder groups in the selection process and to include these groups in the composition of the team conducting the search process.

Cheri Nakamura, representing advocates who attended The Education Trust’s ESSA Boot Camps: Advocating for Equity and Achievement (“ESSA Boot Camp”), testified to the groups support for the hiring of a superintendent committed to making equity in education the priority within the Department’s operational structure. The group learned from the ESSA Boot Camps that Hawaii is progressive when it comes to equity and transparency in comparison to other states, and expects that the new superintendent will support accountability systems that raise achievement for all students. The group encouraged the Board to conduct a selection and vetting process for the new leader that is professional, open, and transparent with broad public input

Nakamura then provided comments as Director of the HEE Coalition (“HEE”). HEE expects the Board will consider a candidate that makes family and community engagement a priority in support of Board policy 101-14 Family and Community Engagement-Partnership, the establishment of the Office of Community Engagement, and collaborations with community organizations and coalitions which can provide the voice of community members, and that the new superintendent will also continue the momentum of progress achieved. She also stated that she looks forward to a professional and transparent process in which community is engaged.

Written testimony was also received and provided to the Board members. The following is a listing of the people who submitted written testimony before the testimony deadline.
Name
Organization
Agenda Item
Position
Kate DisneyCommunity MemberVII. A. Board Action on Investigative Committee relating to a search for a SuperintendentSupport
John and Maureen McComasCommunity MembersVII. A. Board Action on Investigative Committee relating to a search for a SuperintendentSupport
Dr. Lisa Watkins-VictorinoNative Hawaiian Education CouncilVII. A. Board Action on Investigative Committee relating to a search for a SuperintendentOppose
Kamoa e Walk
Pōhai Montague-Mullins
Kīhāpai Krug
Kahele Dukelow
ʻAhu KauleoVII. A. Board Action on Investigative Committee relating to a search for a SuperintendentOppose
William Reeves
Terrence R. George
The Learning Coaltion and Harold K.L. Castle FoundationVII. A. Board Action on Investigative Committee relating to a search for a SuperintendentComment
Desi and Aubrey McKenzieCommunity MemberVII. A. Board Action on Investigative Committee relating to a search for a SuperintendentComment
Amy PerrusoCommunity Member2012 DOE Report to the State Legislature, SCR 145 (2011)Comment
Lynette SangCommunity MemberVII. A. Board Action on Investigative Committee relating to a search for a SuperintendentOppose
Elizabeth and Lance KenuiCommunity MemberVII. A. Board Action on Investigative Committee relating to a search for a SuperintendentOppose
Waiʻaleʻale SarsonaKūamahi Community Education Group, Kamehemeha SchoolsVII. A. Board Action on Investigative Committee relating to a search for a SuperintendentComment
John Joseph GarrettCommunity MemberVII. A. Board Action on Investigative Committee relating to a search for a SuperintendentOppose
Ahulani WrightDepartment
(Hauʻula Elementary)
VII. A. Board Action on Investigative Committee relating to a search for a SuperintendentOppose
Martha Guinan
Cheri Nakamura
Sylvia Hussey
Patricia Halagao
Brook Chapman DeSousa
Gavin Thornton
William Pila Wilson
Community MembersVII. A. Board Action on Investigative Committee relating to a search for a SuperintendentComment
David NegaardDepartment
(Baldwin High School)
VII. A. Board Action on Investigative Committee relating to a search for a SuperintendentComment
Joan Kamila LewisDepartment
(Kapolei High School), Community Member
VII. A. Board Action on Investigative Committee relating to a search for a SuperintendentOppose
ʻĀnela IwaneDepartment
(Hauʻula Elementary School)
VII. A. Board Action on Investigative Committee relating to a search for a SuperintendentOppose
III. Approval of Minutes

ACTION: Motion to approve the General Business Meeting minutes of October 18, 2016, were approved as circulated without objection (De Lima/Chun).

IV. Reports of Board Committees, Board Members, and Superintendent Audit Committee Chairperson Lance Mizumoto reported that two presentations were made in the Audit Committee Meeting. The first was on the vendor/contract management review and the second on the Departmentʻs internal audit plan. The Audit Committee also heard responses on items that had two or more requests for extensions, and received valuable insight on reasons to extend. The committee also considered whether to enable the committee to take action to either approve, deny, or defer the reports from the Internal Audit Office. Student Achievement Committee Chairperson Margaret Cox reported that the committee received a presentation from Deputy Superintendent Stephen Schatz on feedback loops with principals which identified the Complex Area Superintendent (“CAS”) to principal loop as the most important of the feedback loops, which is supported by other feedback looks, including schools visits, principals meetings, principal roundtable, principal forum, complex team survey and educational leadership institute survey, so there are good ways that the principals get feedback to the Department and the Board.

Student Achievement Committee Chairperson Cox reported that the committee also voted to adopt the administrative rules for multiple charter school authorizers with amendments, but it will not be presented to the full board until the next meeting, after the Department of the Attorney General reviews the changes.

Human Resources Committee Chairperson Brian De Lima reported that the committee met to discuss objectives and weights for the School Year evaluation of State Librarian and that action is slated for executive session. Schatz reported that Farrington High School’s auditorium was rededicated and reopened today, and Superintendent Matayoshi attended the morning ceremony and blessing. The auditorium ceiling collapsed four years ago and the facility is now available for the students and community once again.

Schatz pointed out that on page 2 of the Superintendent’s report three out of the top five schools listed in the decrease in college remediation are Kauaʻi’s three high schools: Kapaa, Kauai, and Waimea. Schatz further commented that in these three cases, while each school has a different story, he has seen great collaboration among the teachers and leaders and high expectations for all the students.

Bill Arakaki, Complex Area Superintendent, Kapaa-Kauai-Waimea Complex Area, provided demographic information and introduced the principals from Kauai’s high schools.

Mahina Anguay, Principal, Waimea High School, talked about demographic changes to the area and that over the last 12 years the high school’s student body has declined by about one-third, a significant drop. This affected the way the school has had to run in terms of programs and positions being cut. Families’ median income in the area is $10,000 less than the state average, and the number of adults without a high school diploma is considerably less than state average.

Anguay shared numerous successes registered at Waimea, such as English language arts and ACT scores, smaller classes, early college credits, college math classes, and graduation rates.

Anguay discussed that she initially worked with Anne Kane (Kauai High School principal), who was a vice principal at the time, to come up with a vision and strategic plan to reconfigure the schools to be career and technical education driven. This meant finding opportunities for students and teachers to connect what they are doing in classes with outside businesses and the community through internships and externships, and looking at skills that are being taught across content and grade levels that will support a career and technical education. It also meant moving to performance task assessments with students, project based learning, and investing heavily in technology – which created a reliance on supplemental funding.

Anne Kane, Principal, Kauai High School, talked about focusing on long-term growth. While Kauai High was highlighted in the Superintendent’s report for English remediation, Kane noted decreases in math remediation as well. A reason for these successes is the extended focus on common core state standards, the rigor brought by these standards, and that literacy is insisted across the curriculum – every subject. As a school, Kauai High has embraced this.

In addition to the P-20 remediation results, Kane shared that these results are also mirrored in the school’s ACT and Strive HI Performance System numbers.

Kane noted what has worked for them: achieving slow and steady increases, staying the course long enough, getting good direction from the state level, and following the curriculum – although not page for page – but so teachers and school work together as a whole.

Daniel Hamada, Principal, Kapaa High School, talked about building a structure of two freshmen houses, Hui Onipaa and Hui Ikaika, to show teachers and students the relevance of what is being taught and understand what we are about. Like the other schools, literacy is the foundation across all the learning areas.

Based on feedback from former students, Kapaa High School also added a required elective on financial education to further prepare students for life after school. This program is supported through partnerships with local community businesses and banks and offered to freshmen through senior student levels.

Hamada discussed how data teams are critical in informing the school, staff, and community as to how they are doing. And that communicating what the data shows to the parents is also important.

Arakaki invited the Board members to visit Kauai, and asked to be invited back to share Kauai’s elementary and intermediate school success stories as well.

Superintendent Matayoshi thanked Bill Arakaki and the three principals for attending today’s meeting, and observed that there is something special about Kauai, the close knit community, and those willing to lead their community.

Having lived on Kauai for several years, Chairperson Mizumoto concurred with Superintendent Matayoshi’s observation.

Board Member Cox also concurred and commended the hard work and leadership of the principals presenting at the meeting.
Chairperson Mizumoto recognized Kristi Yamaguchi, Founder, Dean Osaki, Co-Founder, and Lori Yamaguchi, Executive Director, Always Dream Foundation (“ADF”), and Karen Lee, Executive Director, Hawaii P-20, and presented the February 2, 2016, Board resolution acknowledging the positive contributions of ADF’s Always Reading Program to Hawaii and the nation.

Yamaguchi thanked the Board for the recognition and expressed excitement at continuing and expanding ADF’s work to the neighbor islands. ADF has been in Hawaii for three years and started with three schools, now the reading program is in seven schools. Yamaguchi acknowledged the importance of early childhood literacy in overall future success, serving underserved schools, and their valued local partners.

Karen Lee, Executive Director, Hawaii P-20, commented that the Always Reading Program receives positive feedback from the community and schools and is notable for engaging parents and families.

Board Member Cox added that Kauai would be a great place to start for the Always Reading Program’s statewide expansion.

Stacey Aldrich, State Librarian, shared her appreciation for ADF’s support and contribution to the wonderful kickoff this year for the Hawaii State Public Library System’s summer reading program.

Donalyn Dela Cruz, Director, Communications Office, presented an overview on communications services for the Department, schools, and the public including internal and external communications and tools. The Communications Office supports the Department’s key communications goals to increase the percentage of stakeholders who understand and support the Department’s priorities, ensure that parents receive regular communication, and increase parent and stakeholder feedback so that they are satisfied with Department communications and partnerships.

Dela Cruz shared that the primary ways for Department communications to reach target audiences include the website (HawaiiPublicSchools.org), social media (Facebook and Twitter), updates (newsletters, e-news updates, and e-blasts), support materials (factsheets, communications modules, protocols, intranet, and training), story sharing, promotional materials, mass media, event planning, and partnerships. She further noted that the Department has no marketing budget, and so communications partners are valued.

Board Chairperson Mizumoto called for public testimony. There was no public testimony at this time.

Board Chairperson Mizumoto described the investigative committee on the agenda and called for volunteers to compose the Investigative Committee. Board Members Patricia Bergin, Margaret Cox, Darrel Galera, and Bruce Voss volunteered for the committee and Board Member Galera volunteered to chair the committee.

Board Member Voss acknowledged testimony presented on Superintendent Matayoshi’s tenure, thanked Superintendent Matayoshi for her work on all the hard issues she led the Department through, and identified key issues that the new superintendent will be expected to address, including implementing the strategic plan, closing the achievement gap among disadvantaged students, empowering people at the school level to have more decision making power, and building facilities all students can be proud of.

Board Member Voss shared the Board’s intent to make the search as open and inclusive as possible and encouraged everyone to participate and provide input.

Board Member Galera expressed gratitude for Superintendent Matayoshi’s service and noted the opportunity ESSA provides for new direction and ways to innovate in schools.

Vice Chairperson De Lima expressed his desire to extend Superintendent Matayoshi’s contract. He identified himself as chairperson of the Human Resources Committee for the past two years and prior to that he was a member of the Human Resources Committee and was involved in Superintendent Matayoshi’s performance reviews. He stated that Superintendent Matayoshi is not being terminated, that Superintendent Matayoshi has done an extraordinary job, and that public education is much better today than when she was first appointed.

Vice Chairperson De Lima stated there are some who believe that public education is at a point in our state where it needs to transition to a different point of emphasis. Vice Chairperson De Lima stated that those beliefs are sincere, and because of that he will vote in favor of the motion. He noted the Department has tremendous assistant superintendents and that this team needs to be kept together. Furthermore, the Board supports work done in the classroom, and will not waiver in commitment to support the schools and work that needs to be done.

Board Chairperson Mizumoto recognized Superintendent Matayoshi for all the good work done during her terms, and in a short period of time has come to appreciate the amount of work required in running an operation as large as the Department.

Board Chairperson Mizumoto agreed with Vice Chairperson De Lima and Board Member Voss that the search process should be inclusive and transparent, and that with the opportunity to revisit the strategic plan and in anticipation of the ESSA blueprint, now is a good time to reevaluate the Board’s work going forward including searching for a new superintendent. Board Chairperson Mizumoto encouraged the search committee to take all these factors into consideration when designing the process.

ACTION: Motion to form the Investigative Committee (a permitted interaction group pursuant to Hawaii Revised Statutes, Section 92-2.5(b)(1)) with Board Member Darrel Galera serving as Committee Chair and Board Members Patricia Bergin, Margaret Cox, and Bruce Voss as Committee Members, to investigate issues relating to a search for a Superintendent, including timeline, process, and composition of the group conducting the search (Galera/Uemura). The motion carried unanimously with all members present voting aye.

Board Chairperson Mizumoto referenced the memorandum regarding the appointment of Board Member Darrel Galera to the Board’s standing committees.

ACTION: Motion to appoint Board Member Galera to the Student Achievement Committee, Finance and Infrastructure Committee, Human Resources Committee, and Audit Committee (De Lima/Uemura). The motion carried unanimously with all members present voting aye.


VIII. Executive Session

IX. Adjournment