STATE OF HAWAII
BOARD OF EDUCATION
GENERAL BUSINESS MEETING

MINUTES

Heʻeia Elementary School
46-202 Haiku Road
Kaneohe, Hawaii 96744
Thursday, November 1, 2018

PRESENT:
Catherine Payne, Chairperson
Patricia Bergin
Margaret Cox
Kili Namau‘u
Dwight Takeno
Kenneth Uemura
Bruce Voss, Esq.
Colonel Carolyn Stickell (military representative)
David Texeria (student representative)

EXCUSED:
Brian De Lima, Esq., Vice Chairperson
Nolan Kawano

ALSO PRESENT:
Christina Kishimoto, Superintendent
Alison Kunishige, Executive Director
Kenyon Tam, Board Analyst
Regina Pascua, Board Private Secretary
Irina Dana, Secretary


I. Call to Order

The Board of Education (“Board”) General Business Meeting was called to order by Board Chairperson Catherine Payne at 5:10 p.m.


II. Welcome from Heʻeia Elementary School

Board Chairperson Payne introduced and thanked Alma Souki, Heʻeia Elementary School Principal. Souki described Heʻeia Elementary School and its students and thanked Board Members for holding their meeting at her school.
III. Public Testimony on Board of Education (“Board”) Agenda Items

Board Chairperson Payne called for public testimony. The following people provided oral testimony.

Name
Organization
Agenda Item
Position
Peter Bowman PublicV.B. Student Achievement Committee Report on: (1) Presentation on Complex Area Superintendent Report: special education and English learner in the Castle-Kahuku Complex Area; (2) Presentation on Youth Risk Behavior Survey (“YRBS”) and Hawaii Youth Tobacco Survey results for 2017Comment
Linda ElentoPublic V.B. Student Achievement Committee Report on: (1) Presentation on Complex Area Superintendent Report: special education and English learner in the Castle-Kahuku Complex Area; (2) Presentation on Youth Risk Behavior Survey (“YRBS”) and Hawaii Youth Tobacco Survey results for 2017Comment

Peter Bowman, member of the public, testified on his concerns regarding bullying and emphasized the importance of the Department of Education (“Department”) implementing proactive initiatives. Bowman described how he addressed bullying in his classroom using messaging and highlighted that he could share his lesson on how to address bullying with current teachers.

Board Chairperson Payne stated that she is looking forward to Bowman’s insight and highlighted that the Board and Department are participating in ongoing discussions regarding bullying.

Linda Elento, member of the public, testified on her concerns regarding communication and special education services at her child’s school. Elento detailed activities in which her son has been unable to participate. She described activities that English learner (“EL”) students participate in and noted that students who receive special education services should be able to participate in similar activities and receive similar services.


IV. Approval of Meeting Minutes of October 18, 2018

Board Member Kenneth Uemura moved to amend page 3 of the General Business Meeting minutes of October 18, 2018 to state, “He stated that the committee also received an update on the status of implementation of Act 155 and noted that the committee directed the Department to pursue discussions with firms that have submitted responses to their request for information.”

ACTION: Motion to approve the General Business Meeting minutes of October 18, 2018 with the amendment read into the record by Board Member Kenneth Uemura (Uemura/Voss). The motion carried unanimously with all members present voting aye.

ACTION: Motion to approve the General Business Meeting executive session minutes of October 18, 2018 (Uemura/Takeno). The motion carried unanimously with all members present voting aye.


V. Reports of Board Committees, Board Members, and Superintendent

Audit Committee Chairperson Payne reported that the committee received a presentation on and discussed the Department’s internal audit plan quarterly update through September 30, 2018. She reported that the committee took action on the Department’s student information system post-implementation review. Committee Chairperson Payne reported that the committee also took action on the Department’s investigation process review. She noted that the committee previously referred the Department’s investigation process review to the Human Resources Committee, and Human Resources Committee Vice Chairperson Dwight Takeno provided recommendations that the Audit Committee adopted.

Student Achievement Committee Chairperson Margaret Cox reported that the committee received a presentation on special education and EL services in the Castle-Kahuku Complex Area. She detailed that this presentation is a continuation of presentations the committee began receiving last year regarding how complex areas are addressing special education. Committee Chairperson Cox reported that the committee also received a presentation on Youth Risk Behavior Survey and Hawaii Youth Tobacco Survey results for 2017. She stated that the committee hopes that the Department can review data from the survey results and use it to mitigate issues that the surveys brought to light.

Christina Kishimoto, Superintendent, reported that she visited Nanakuli Intermediate and High School and had the opportunity to discuss work in which the school is engaging. Kishimoto detailed how the school is redesigning its campus, including by reviewing resources, history, and student interests. She highlighted that the school is engaging in discussions regarding design principles and how it can create various options on campus in a redesigned format. Kishimoto stated that she looks forward to continuing the conversation and supporting the school throughout this process. She added that she would be following up with a second visit to meet with students.

Kishimoto reported that she visited the new Nanakuli Public Library with State Librarian Stacey Aldrich. She highlighted that the new library is a resource to the community and has digital options for patrons as well as community meeting spaces. She noted that she participated in conversations regarding how Nanakuli Public Library can engage with specific partnerships in the area, including schools.

Kishimoto highlighted that the week of October 22, 2018 was School Bus Safety Week. She further highlighted that Governor Ige signed a proclamation acknowledging school bus drivers. Kishimoto noted that 650 bus drivers transport 38,000 students to and from school every day and are committed to providing students with a positive and safe experience. She stated that School Bus Safety Week presents an opportunity for the Department to collectively thank all of its school bus drivers.

Kishimoto stated that she attended a tour of the Kaiyu Maru Ship docked at Aloha Towers and detailed that the tour is part of a learning exchange between students from Japan’s Suisan Marine Studies High School and students from Campbell High School. Kishimoto highlighted the wealth and breadth of opportunities available for students and emphasized the importance of global conversations and exchanges.

Kishimoto highlighted that the Department honored Mathieu Williams of Kealakehe Intermediate as 2019 Teacher of the Year and noted that Williams is now eligible to compete at the national level for the 2019 Teacher of the Year award. She stated that the Department is excited about what Williams represents.

Kishimoto stated that the Department is planning for a Teacher Collaboration Conference for the week of June 11 in collaboration with the Hawaii State Student Council, which has its annual meeting in June as well. Kishimoto highlighted that the Department is bringing student voice and teacher collaboration together. She detailed that the Department received feedback from students and appreciates the effort to convene. The name of the conference is the Hawaii iTeach Conference, which stands for “innovative teachers engage and collaborate.” The Office of Curriculum and Instructional Design coordinates the conference, and the lead designer is Hilary Apana-McKee. Kishimoto stated that the focus of the conference is computer science standards, digital literacy, and leadership. She noted that there will be opportunities for all-teacher led sessions and detailed that the conference will include three areas of design, including space for collaboration, networking opportunities, and fostering partnerships.

Kishimoto stated that the Department released Advanced Placement (“AP”) exam results for School Year 2017-2018. She added that the results are available on the Department’s website. Kishimoto stated that the Department saw a 5.7 percentage point increase in exam takers, a 5.6 percentage point increase in the number of exams taken, and an 8.8 percentage point increase in students scoring between “3” and “5,” which is the eligibility level for college credits. Kishimoto detailed that since 2012, the number of exam takers in Department schools has increased by 57% from 6,669 exams in 2012 to 10,456 exams in 2018. She added that the number of passing scores has increased by 75% from 2,599 in 2012 to 4,545 in 2018.

Kishimoto stated that the Department reviewed the Special Education Advisory Council’s (“SEAC”) testimony regarding the Youth Risk Behavior Survey and Hawaii Youth Tobacco Survey results for 2017. SEAC noted that the survey collects demographic data on sex, grade, race, ethnicity, sexual identity, homelessness, and military status but does not identify whether the student taking the survey has a disability. It hopes to appeal to the School Health Survey Work Group to consider adding this subgroup to future survey versions. SEAC also recommends that the Department add the survey results as a secondary metric for the Board and Department’s Joint Strategic Plan Goal 1, Student Success, Indicator 2, Students’ Perspectives on School Climate. Kishimoto noted that the Department is already reviewing the survey results, considerations, and process for vetting considerations.


VI. Public Testimony on Board Agenda Items

Board Chairperson Payne called for public testimony. The following people provided oral testimony.

Name
Organization
Agenda Item
Position
Osa Tui PublicVII.A. Board Action on Audit Committee recommendations concerning the Department of Education’s Student Information System Post-Implementation ReviewComment

Osa Tui, member of the public, testified on the Department’s Student Information System Post-Implementation Review. Tui detailed that he was a member of the selection committee and workgroup that transitioned from eSIS to Infinite Campus and described the issues and problems that occurred during the transition, such as lack of training. Tui commented on the parent portal, noted the difference between elementary and secondary registrars, and emphasized the importance of the Department prioritizing hiring additional resource teachers. Tui also expressed concern that Infinite Campus does not provide an option to input students’ preferred name and described the negative impacts on transgendered students.

Board Chairperson Payne commented on the Internal Audit Office’s (“IA”) findings regarding the Student Information System Post-Implementation Review and noted that one of IA’s recommendations is in regards to a need for professional development.

Kishimoto commented that there is a long list of possible options on Infinite Campus, and some of these options were mentioned. She stated that the Department asked a team to put together a timeline of which options to look at annually in priority order with input from schools. She stated that the Department would get this out to the field of employees who use the system and noted that it will take design work and additional work every year. Kishimoto stated that she appreciated comments, testimony, and feedback on this and noted that the Department would review whether it can enable a feature to input preferred names or whether it will need to add this in its list of priorities.

VII. Action Items
Audit Committee Chairperson Payne stated that the Department is converting its student information system into a more comprehensive system that will cover a number of areas and assist in communication regarding student progress and student voice. She stated that the committee expressed concerns regarding the Department’s lack of follow-up on aspects of the system, such as the parent portal. The parent portal allows parents to access information regarding their child’s grade, attendance, and other items. The Department’s review did not include information regarding parent feedback, and the committee felt that that this lack of information was significant because communication with parents and community engagement is one of the Board’s priorities. The review also did not include an explanation of why schools were not using the parent portal feature of the student information system. Committee Chairperson Payne noted that the committee recommends approval because parent feedback was not included in the scope of the audit, and the actual audit only covered what was within its scope. While it recommends approval of the review, it does so with the expectation that moving forward, the Superintendent will follow-up on this particular aspect of the system and determine why some schools are not using the portal. Committee Chairperson Payne stated that the committee also wants to make it clear that parent engagement is a main priority, and the Department should engage parents when it is reviewing anything that concerns parents.

ACTION: Motion to accept the Department’s Student Information System Post-Implementation Review, as described in the Department’s memorandum dated November 1, 2018, with concerns noted by the Audit Committee regarding feedback from parents on the parent portal and information on why schools are not using the parent portal feature (Audit Committee/no second required). The motion carried unanimously with all members present voting aye.


VIII. Adjournment

Board Chairperson Payne adjourned the meeting at 5:46 p.m.