STATE OF HAWAII
BOARD OF EDUCATION
GENERAL BUSINESS MEETING
Queen Liliuokalani Building
1390 Miller Street, Room 404
Honolulu, Hawaii 96813
Tuesday, November 17, 2015
Lance Mizumoto, Chairperson
Brian De Lima, Esq., Vice Chairperson
Grant Chun, Esq.
Colonel Peter Santa Ana
Stephen Schatz, Deputy Superintendent
Alison Kunishige, Executive Director
I. Call to Order
The Board of Education (“Board”) General Business Meeting was called to order by Board Chairperson Lance Mizumoto at 2:39 p.m.
II. Public Testimony on Board of Education (“Board”) Agenda Items
Agenda item V. A. Community stakeholder presentation: Hawaii 3R’s, Repair, Remodel, Restore our Schools was taken out of order, before public testimony.
III. Approval of Minutes
Chairperson Mizumoto called for public testimony. There was no public testimony at this time.
Written testimony was also received and provided to the Board members. The following is a listing of the people that submitted written testimony before the testimony deadline.
|Brenda Nakamura||Moiliili Community Center||VII. A., After School Plus (“A+”) Program ||Support|
|Angela Kurahashi Takenaka||Individual||VII. A., A +Program||Support|
|Kristin A. Silva||Individual||VII. A., A +Program||Support|
|Diane Tabangay||YMCA of Honolulu||VII. A., A +Program||Support|
|Paula Adams||Hawaii Afterschool Alliance ||VII. A., A +Program||Support|
ACTION: Motion to approve the General Business Meeting minutes of November 3, 2015 (Chun/Cox). The motion carried unanimously with all members present voting aye.
IV. Reports of Board Committees, Board Members, and Superintendent
A. Human Resources Committee Report on: (1) Update on Leadership Institute; (2) Presentation on Department of Education’s Scorecard (measuring progress against the desired outcomes of the Board of Education and Department of Education’s Joint Strategic Plan) for Goal 2 (staff success); and (3) Update on procedures for Department of Education investigations of employee leave (Department Directed Leave (“DDL”) and Leave Pending Investigation (“LPI”)) and update on pending cases of Department of Education employees on DDL or LPI
Human Resources Committee Chairperson Brian De Lima reported that the committee received an update on the Leadership Institute and had a full discussion on the methodology. The committee heard testimony regarding the pool of applicants for the Leadership Institute and suggestions to increase diversity of the pool of candidates. The committee received a presentation on the Department’s scorecard for goal 2, staff success and was informed that the Department will present recommendations for updating the metrics for goal 2. The committee was updated on investigations and decisions for Department Directed Leave and Leave Pending Investigation.
V. Discussion Items
B. Finance and Infrastructure Committee Report on: (1) Update on the Department of Education’s heat abatement program: progress since November 3,2015; (2) Update on Department of Education’s fiscal reports as of September 30, 2015: including a comparison to the Department’s budget, school food service, student transportation, federal Impact Aid receipts, and Capital Improvement Program (“CIP”); (3) Presentation on Department of Education’s computer network upgrade; (4) Update on status of Department of Education’s pursuit of Medicaid reimbursement as it relates to Section 23 of ACT 119, Session Laws of Hawaii 2015; (5) Committee Action on Department of Education recommendation to increase the monthly fee for the After-School Plus (“A+”) Program over three years (2016-2017, 2017-2018, and 2018-2019 School Years)
Finance and Infrastructure Committee Chairperson Grant Chun reported that the committee received an update on the Department’s heat abatement funds and projects; moving forward the committee will receive updates on the heat abatement program. The Committee also received an update on fiscal reports for budget, food services, transportation, and the capital improvement program, as well as a report on upgrading the Department’s computer network. The Committee received a presentation on Medicaid reimbursement where the Department reported that a work group was formed to work on increasing the amount of Medicaid reimbursement the Department is receiving for students.
C. Superintendent’s Report
Stephen Schatz, Deputy Superintendent, presented on the preliminary findings from the 2015 Education Leadership Institute survey, to follow up on the presentation Terri Ushijima gave to the Human Resources Committee. Generally the survey results showed improvements and that principals better understand the goals, objectives, roles, and resources relating to the six priority strategies of the Department and Board’s joint strategic plan. The results also showed that there improvement in the ways that the school level and complex area levels were viewed, but there were slower rates of improvement at the state office level. These are preliminary findings and the Department is still working on analyzing the data.
Board Chairperson Mizumoto asked if the results point to a communication issue or an education issue. Schatz responded the Department can do more to improve communication and noted that for the time being, the Department is more focused on principals.
Board Member Margaret Cox mentioned that when principals gave high scores to complex area superintendents, but not to state level employees and stated that this could be because there is limited contact between principals and state level employees.
Board Vice Chairperson Brian De Lima stated that there is insufficient communication in terms of what the state office is doing for schools and that the state office has been dismantled and the support has been sent to the complex area level. Principals are doing what they need to do to support schools.
Military Representative Colonel Peter Santa Ana asked whether there was a financial aspect to the issue and suggested that the Department talk to its principals about the reasons for the responses. Schatz replied that this was a possibility and he would make further inquiries.
Board Member Patricia Halagao suggested asking additional questions such as, “is the Complex Area Superintendent supporting your school?” Schatz agreed and stated that the Department can look at using more specific questions in its survey moving forward.
Board Member Hubert Minn stated that questions regarding empowerment to reach goals were important. Schatz replied that he and Tammi were working on new questions.
A. Community stakeholder presentation: Hawaii 3R’s, Repair, Remodel, Restore our Schools
Linda Chu Takayama, Treasurer and Secretary, and Kalowena Komeji, Interim Executive Director, gave a presentation on Hawaii 3R’s efforts. The organization received donations from the state, discounts from contractors for services, and sweat equity from community volunteers. The organization was able to complete over 500 projects across the state and saved the state approximately $43 million.
VI. Public Testimony on Board Agenda Items
Komeji stated Hawaii 3R’s allows for a partnership between the community and public schools and that volunteers are the heart of the program. With 1,900 employees behind the program, First Hawaiian Bank volunteers were able to complete three projects in one day. Fahrenheit 73 also did a fundraiser for air conditioning systems and was able to raise over $20 thousand. 3R’s partnered with the Department to address the heat abatement issue, but the school reimbursement initiative was suspended due to the overwhelming amount of requests that exceed the funds that were donated.
Takayama expressed appreciation for the community’s acknowledgement of Hawaii 3R’s work and that students build pride in their school by being involved in school projects.
Board Member Halagao thanked Takayama and Komeji for their efforts and asked whether being part of an organization was a requirement to volunteer with Hawaii 3Rs. Takayama replied that program currently only works with organizations and Komeji added that many projects conducted by the program must meet Department standards.
Board Member Donald Horner thanked Takayama and Komeji and asked if there was anything the Board could do to help. Takayama replied that although the offer was appreciated, they have already solved many issues through the assistant superintendents. Takayama mentioned that there is a Department staff member who has been very instrumental as a liaison between Hawaii 3R’s and school principals as well.
Board Chairperson Mizumoto thanked Takayama and Komeji for their patience and attendance.
Chairperson Mizumoto called for public testimony. There was no public testimony at this time.
VII. Action Items
A. Board Action on Finance and Infrastructure Committee recommendation concerning Department of Education recommendation to increase monthly fee for the After-School Plus (“A+”) Program over three years (2016-2017, 2017-2018, and 2018-2019 School Years)
Finance and Infrastructure Committee Chairperson Grant Chun reported on the committee’s recommendation that the Board approve the Department’s recommendation to increase the A+ Program’s fees over the next three years, specifically increasing the fees to $100 per month, effective July 1, 2016; increasing the fees to $110 per month, effective July 1, 2017; and increasing fees to $120 per month, effective July 1, 2018.
ACTION: Motion to approve the Finance and Infrastructure Committee’s recommendation as shown in the submittal dated November 17, 2015, (Finance and Infrastructure Committee/no second required). The motion carried unanimously with all members present voting aye.
B. Board Action on Student Achievement Committee recommendations concerning the following Board of Education (“Board”) policies:
|102.1||Effective Schools Reporting|
|102.5||Comprehensive Assessment and Accountability System|
|102.6||Public Access to Assessment Data|
|103.6||School Food Services|
School Community Council Waivers and School Community Council Exceptions
Student Achievement Committee Chairperson Patricia Halagao presented on the committee’s recommendations concerning the Board’s policies. The committee recommended the adoption of all of the policies and described in the submittal dated November 17, 2015. She noted that the committee had recommended additional amendments to two of the policies (Board Policy 103.6, School Food Services, and 105.3, Curriculum), which were shown in the aforementioned submittal.
Board Member Margaret Cox mentioned that approximately 148 policies have been adopted by the Board and only two were actually new policies. She wanted to make this clarification because she does not want schools to panic and wanted to reassure the community that most of the policies have only undergone minor wording changes. Student Achievement Committee Chairperson Halagao agreed with Board Member Cox’s statements.
ACTION: Motion to approve the Student Achievement Committee’s recommendations to approve the aforementioned Board policies as described in the submittal dated November 17, 2015 (Student Achievement Committee/ no second required). The motion carried unanimously with all members present voting aye.
Board Chairperson Mizumoto noted that this was the last Board meeting for Board Office staff member Gina Pascua and welcomed new staff member Kenyon Tam. Board Member Jim Williams asked that the Board approve in concept a resolution for the Chair to sign that thanked Gina for her service to the Board.
ACTION: Motion to approve a resolution thanking Board Office staff member Gina Pascua for her service to the Board (Williams/Horner). The motion carried unanimously with all members present voting aye.
C. Board Action on Student Achievement Committee recommendations concerning the Department of Education’s multi-year school calendar (2018-2019 School Year)
Student Achievement Committee Chairperson Patricia Halagao presented on the committee’s recommendation that the Board approve the 2018-2019 School Year calendar.
ACTION: Motion to approve the Student Achievement Committee’s recommendation that the Board approve the Department of Education’s 2018-2019 School Year calendar, as shown in the submittal dated November 17, 2015 (Student Achievement Committee/no second required). The motion carried unanimously with all members present voting aye.
VIII. Executive Session
ACTION: Motion to move into executive session to discuss pending Department litigation and special education contested cases (Williams/De Lima). The motion carried unanimously with all members present voting aye.
The meeting recessed at 3:15 p.m. and reconvened at 3:37 p.m.
Board Chairperson Mizumoto asked if there was any further public testimony. No further testimony was submitted.
Board Chairperson Mizumoto adjourned the meeting at 3:38 p.m.