STATE OF HAWAII
BOARD OF EDUCATION
HUMAN RESOURCES COMMITTEE
Queen Liliuokalani Building
1390 Miller Street, Room 404
Honolulu, Hawaii 96813
Tuesday, November, 17, 2015
Brian De Lima, Chairperson
Hubert Minn, Vice Chairperson
Lance Mizumoto ex officio
Grant Chun ex officio
Barbara Krieg, Assistant Superintendent, Human Resources
Teri Ushijima, Complex Area Superintendent
Alison Kunishige, Executive Director
I. Call to Order
The Human Resources Committee (“Committee”) meeting was called to order by Committee Chairperson Brian De Lima at 11:58 p.m.
II. Public Testimony on Board of Education (“Board”) Agenda Items
III. Approval of Minutes
ACTION: The Human Resources Committee’s minutes of October 20, 2015 were approved as circulated without objection.
IV. Discussion Items
A. Update on Leadership Institute
Barbara Krieg, Assistant Superintendent, Human Resources and Teri Ushijima, Complex Area Superintendent gave an update on the Leadership Institute. Krieg shared appreciation for Harris and the Castle Foundation, and gave a brief background on the Leadership Institute.
Ushijima reported that since a previous update from Stephen Schatz, Deputy Superintendent, the Leadership Institutes’ framework has been refined. Ushijima gave an update on actions since the Department’s last presentation on the item. The Department has re-written the position description and defined competencies for Complex Area Superintendents. A competencies draft has been prepared for state office leaders, which is awaiting Superintendent’s approval. The Leadership Institute Advisory Council and Principals in Residence Program was established and there has been a permanent leader assigned to the Leadership Institute. The Department redesigned the Professional Development and Educational Research Institute Program (“PEDERI”) around the new competencies created. The Administrator Certification Program was divided into two phases. Exit interviews will now be conducted with leaders in keys roles to collect important feedback. The Department will be launching the State Office Leadership Academy in the summer of 2016.
Committee Vice Chairperson Minn asked how the updates are leading the Department in the right direction and helping teachers in the classroom. Ushijima stated that competency is all about the classroom, that the teacher voice is important, that teachers are at the forefront of this, and mentioned that there are teacher voices on the advisory council.
Board Chairperson Lance Mizumoto exited 12:52 p.m.
Board Member Patricia Halagao asked for a more concrete example of how teacher leaders are encouraged. Ushijima responded that there was the Leadership Academy process which enables the leaders to work on a project contributing to a school site and are offered a sharing session to grow further in leadership. Board Member Halagao, asked in connection with testimony the Board had received, if there were alternative ways to apply for the program aside from a principal recommendation. Ushijima explained that a principal’s recommendation is currently one of the steps to apply along with a portfolio and a complex area superintendent recommendation. The principal is expected to address the applicant from an honest perspective. Ushijima stated that it is good for these questions to be raised when learning about the selection process. Board Member Halagao mentioned that recommendations from colleagues would be something to consider. Board Member Halagao suggested creating a small office group to collect input from state office leaders and synthesize the information to submit a draft for the assistant superintendents to view.
Board Chairperson Lance Mizumoto reentered at 12:56 p.m.
Board Chairperson Mizumoto thanked Ushijima for the presentation and asked how effectiveness of the program is determined. Ushijima explained that there is feedback collected from training sessions, and the Department is working on the metrics for measuring success. The Department is also open to suggestions. Board Chairperson Mizumoto suggested measuring the programs effectiveness against the performance evaluation for the year. Ushijima appreciated the suggestion and stated that the Department will have to look at a data collection process.
Committee Member Cox showed admiration for Ushijima’s position and stated that it is important to encourage teachers to get involved in the program. Committee Member Cox added that it is necessary that teachers know their importance and that there are other ways to help students besides being in the classroom. Committee Member Cox stated that how you treat people and getting the right teachers to move up is important.
Committee Member Asselbaye stated that competencies are important and there is a lot of possibility that principals may need to work on certain areas. Committee Member Asselbaye mentioned that support is focused on building the pool, and there are less programs focused on existing principals. Committee Member Asselbaye asked if the competencies align with the principals standards. Ushijima confirmed this and added that there are school leaders network meetings once a month.
Committee Member Jim Williams liked that the institute was linked to the strategic plan, but want to know what each of the competencies meant in more detail. He asked if there was more detailed information on the meaning of the competencies and suggested showing the competency chart to teachers in focus groups for feedback. Ushijima replied that there was more detailed information and informed the Committee that the chart was used for feedback.
Committee Vice Chairperson Minn stated that entry into the program was important and Ms. Ott’s testimony was very relevant. He has seen tremendous candidates turned down because of a recommendation barrier and stated that to leave it in the hands of one person is dangerous. Committee Vice Chairperson Minn continued to say that leaders must be accountable from a 360 degree perspective and suggested having the school staff rate their principal with a 360 degree survey to assure that is the right person in the position.
Committee Chairperson De Lima mentioned that the topic was very important and to be successful there must be different points of view. Committee Chairperson De Lima stated that he like the 360 degree survey idea and there needed to be other opportunities for applicants beside the principal recommendations.
B. Presentation on Department of Education’s Scorecard (measuring progress against the desired outcomes of the Board of Education and Department of Education’s Joint Strategic Plan) for Goal 2 (staff success)
Committee Vice Chairperson De Lima stated that the scorecard information was self explanatory. He asked why 2% of the schools do not have academic review teams and 5% were not receiving support from the induction and mentoring program. Krieg stated the 5% figure was data from the teacher survey and sometimes teachers do not feel they are getting support from the program. Committee Chairperson De Lima appreciated the method and said that it was good that data relied measuring whether teachers valued the support.
Committee Vice Chairperson Minn inquired about the highly effective teacher ratings. Krieg explained that a large amount of teachers went from effective to highly effective in 2014-2015 due to their understanding of the new system.
Committee Chairperson De Lima stated that it is not possible for a teacher to be highly effective in one area, ineffective in another, and still be considered highly effective overall.
Committee Chairperson De Lima stated that there needed to be discussion on modifying the matrices. Krieg mentioned that the Department had been looking into it and there will be a discussion in the future.
Board Chairperson Mizumoto asked about a bar for student learning. Krieg replied that there was nothing previous to compare it to; there was no goal developed yet.
C. Update on procedures for Department of Education investigations of employee leave (Department Directed Leave (“DDL”) and Leave Pending Investigation (“LPI”)) and update on pending cases of Department of Education employees on DDL or LPI
Committee Chairperson De Lima mentioned a previous discussion on whether or not a new policy needed to be created and asked Krieg about the status of the Department’s improvement of the process.
V. Executive Session
Krieg stated that there was feedback collected and draft procedures were given to the union. She stated that there is always a fear that when you have a deadline for an investigation, that the timeline will take priority over the quality of the investigation. If a decision has to be made between a timeline and a thorough investigation, the Department is to go with the investigation as a priority.
The Department continues to make progress on investigation time completions. Two new investigators have joined the staff to help with the backlog of cases. The previous 62 pending cases have dropped to 38. Krieg stated that the Department hopes to see improvements, but with constant new cases, realistically the number will never be zero.
Vice Chairperson De Lima mentioned that four cases pending for over 12 months seems excessive. Committee Chairperson De Lima stated that there needs to be a balance to ensure that the Department is moving forward. He stated that under Krieg’s leadership significant progress has been made, but it should not depend on a person – the process itself should be fair.
Committee Member Williams asked if Krieg had provided draft procedure to the union. Krieg replied that the six-page draft was provided to the union.
Committee Vice Chairperson Minn asked for an excel spreadsheet reflecting the status of all cases in the past six years in order to make the information easier to view. Krieg stated that some of the historical information may not be available and suggested that they talk about what is reasonably available at a later time, to which Committee Vice Chairperson Minn agreed.
Committee Chair person De Lima stated that some of the information being requested was put together, so a report would need to be generated to determine what was missing.
Committee Chairperson De Lima adjourned the meeting at 2:30 p.m.