STATE OF HAWAII
BOARD OF EDUCATION
GENERAL BUSINESS MEETING

MINUTES

Admiral Arthur W. Radford High School
4361 Salt Lake Boulevard, School Library
Honolulu, Hawaii 96818
Thursday, September 6, 2018

PRESENT:
Catherine Payne, Board Chairperson
Brian De Lima, Esq., Board Vice Chairperson
Patricia Bergin
Margaret Cox
Nolan Kawano
Kili Namau’u
Dwight Takeno
Kenneth Uemura
Bruce Voss, Esq.
Colonel Carolyn Stickell (military representative)
David Texeira (student representative)

EXCUSED:
None

ALSO PRESENT:
Christina Kishimoto, Superintendent
Lindsay Chambers, Director, Communications Office
Stacey Aldrich, State Librarian
Alison Kunishige, Executive Director
Kenyon Tam, Board Analyst
Regina Pascua, Board Private Secretary
Irina Dana, Secretary


I. Call to Order

The Board of Education (“Board”) General Business Meeting was called to order by Board Chairperson Catherine Payne at 5:03 p.m.

Board Chairperson Payne thanked Christina Kishimoto, Superintendent, for her work in coordinating with Department of Education (“Department”) and emergency resources in response to emergency situations, and Maui’s first responders for saving Lahainaluna High School from the fires in West Maui last week.


II. Message from Admiral Arthur W. Radford High School Principal

Richard Shimabukuro, Assistant Principal, Radford High School, introduced Danelle Huddy, Assistant Principal, Radford High School; Trisha Toyama-Wakumoto, Assistant Principal, Radford High School; and Tyler Brown, Assistant Principal, Radford High School. He highlighted that Radford High School is highly unique due to its transient community. Radford High School services a large military-connected community, has connections to all of the branches of the military, and also services special population groups, include students receiving special education services, English learners (“EL”), and students who are disadvantaged.

Brown noted that one-third of Radford High School’s population transfers in and out throughout the school year. He detailed that during School Year (“SY”) 2017-2018, 380 students entered from other schools, 618 students overall transferred either in or out, 315 students graduated, and 341 students transferred out. He noted that most of Radford High School’s students who are transferring enter between the first and second quarter of the school year, but some students enter during the third or fourth quarter, sometimes even as seniors. He stated that these statistics present a unique challenge for Radford High School’s students and teachers.

Toyama-Wakumoto highlighted that Radford High School is globally connected because it is a highly military impacted school. She further highlighted that Radford High School is a geographical hub due to students transferring and entering throughout the school year from other states and other countries. She detailed that Radford High School has a diverse culture and highlighted several prestigious universities that graduated students have moved on to. Toyama-Wakumoto noted that it is important for the school to connect and build relationships quickly so that new students feel as though they are a part of Radford High School’s family and highlighted that Radford High School has a transition center that other schools model. She stated that Radford High School wants students to feel as though the school is their home even if they move away.

III. *Public Testimony on Board of Education (“Board”) Agenda Items

Board Chairperson Payne called for public testimony. The following people provided oral testimony.

Name
Organization
Agenda Item
Position
Robert PetersPublic N/AComment
John Kim State Public Charter School Commission VIII.A. Board Action on appointment of one individual to serve as a member of the State Public Charter School Commission Comment
Andy JonesPublic V.D. Superintendent's Report: (1) September 2018 Education Update; (2) update on school visits; (3) update on 2017-2020 Department of Education and Board of Education Joint Strategic Plan implementation: focus on emergency response; (4) appreciation for individual contributionsComment
Michal NowickiPublic V.D. Superintendent's Report: (1) September 2018 Education Update; (2) update on school visits; (3) update on 2017-2020 Department of Education and Board of Education Joint Strategic Plan implementation: focus on emergency response; (4) appreciation for individual contributionsComment
Lynn OtaguroPublicV.D. Superintendent's Report: (1) September 2018 Education Update; (2) update on school visits; (3) update on 2017-2020 Department of Education and Board of Education Joint Strategic Plan implementation: focus on emergency response; (4) appreciation for individual contributionsComment
Lisa MorrisonPublic V.D. Superintendent's Report: (1) September 2018 Education Update; (2) update on school visits; (3) update on 2017-2020 Department of Education and Board of Education Joint Strategic Plan implementation: focus on emergency response; (4) appreciation for individual contributionsComment
Anthony McCordyPublicV.D. Superintendent's Report: (1) September 2018 Education Update; (2) update on school visits; (3) update on 2017-2020 Department of Education and Board of Education Joint Strategic Plan implementation: focus on emergency response; (4) appreciation for individual contributionsComment
Teri ShimizuPublic V.D. Superintendent's Report: (1) September 2018 Education Update; (2) update on school visits; (3) update on 2017-2020 Department of Education and Board of Education Joint Strategic Plan implementation: focus on emergency response; (4) appreciation for individual contributionsComment
Vickie Kam Public V.D. Superintendent's Report: (1) September 2018 Education Update; (2) update on school visits; (3) update on 2017-2020 Department of Education and Board of Education Joint Strategic Plan implementation: focus on emergency response; (4) appreciation for individual contributionsComment

Robert Peters, member of the public, testified on his concerns regarding bullying and other issues affecting public education and urged the Board to initiate a statewide debate in partnership with legislators, teachers, administrators, school staff, students, parents, and the public to begin discussing what measures to take to improve the growing disparity of state policies and practices ravaging public education today.

John Kim, State Public Charter School Commission (“Commission”), testified on the Board’s appointment of one individual to serve as a member of the Commission and stood on his written testimony. He stated that his written testimony regarding the skill sets the Commission needs represents the collective opinion of the entire Commission.

Andy Jones, member of the public, testified on his concerns regarding teacher retention and recruitment. He emphasized the importance of higher salaries for teachers and shared a story of a teacher who could not afford to stay in Hawaii. Jones encouraged the Board to support measures, such as the Hawaii State Teacher’s Association’s (“HSTA”), constitutional amendment.

Michal Nowicki, member of the public, shared his personal story and detailed how he could not afford to stay in Hawaii to teach due to low salaries. Nowicki encouraged the Board to support HSTA’s constitutional amendment.

Lynn Otaguro, member of the public, shared a story of a teacher who could not afford to stay in Hawaii due to her low salary.
Lisa Morrison, member of the public, shared stories of teachers who left Hawaii to teach elsewhere due to low salaries.

Anthony McCordy, member of the public, described how it is unaffordable to live in Hawaii on current teacher salaries and shared stories of teachers who left Hawaii due to low salaries. He emphasized the importance of paying professional teachers professional wages and detailed how schools could be negatively affected in the future.

Teri Shimizu, member of the public, shared stories of turnovers and vacancies in schools due to low salaries and asked the Board to support HSTA’s constitutional amendment. Shimizu further encouraged the Board to undertake a salary study and become involved in salary negotiations.

Vicki Kam, member of the public, shared stories of teachers who left Hawaii because they could not afford to continue staying and encouraged the Board to support HSTA’s constitutional amendment.

Written testimony was also received and provided to Board Members. The following is a listing of the people that submitted written testimony before the testimony deadline.

Name
Organization
Agenda Item
Position
Dean HamerQwaves MediaVIII.E. Board Action on Finance and Infrastructure and Student Achievement Joint Committee recommendations concerning approving for public hearing repeal of Hawaii Administrative Rules, Chapter 41, Civil Rights Policy and Complaint Procedure and adoption of draft of new Chapter 89, Civil Rights Policy and Complaint Procedures for Student(s) Complaints against Adult(s)Comment
Thaddeus PhamPublic VIII.E. Board Action on Finance and Infrastructure and Student Achievement Joint Committee recommendations concerning approving for public hearing repeal of Hawaii Administrative Rules, Chapter 41, Civil Rights Policy and Complaint Procedure and adoption of draft of new Chapter 89, Civil Rights Policy and Complaint Procedures for Student(s) Complaints against Adult(s)Comment
Josephine (Jo) ChangPublic VIII.D. Board Action on Finance and Infrastructure and Student Achievement Joint Committee recommendations concerning approving for public hearing draft amendments to Hawaii Administrative Rules, Chapter 19, Student Misconduct, Discipline, School Searches and Seizures, Reporting Offenses, Police Interviews and Arrests, and Restitution for Vandalism;
VIII.E. Board Action on Finance and Infrastructure and Student Achievement Joint Committee recommendations concerning approving for public hearing repeal of Hawaii Administrative Rules, Chapter 41, Civil Rights Policy and Complaint Procedure and adoption of draft of new Chapter 89, Civil Rights Policy and Complaint Procedures for Student(s) Complaints against Adult(s)
Oppose/Comment
Joe WilsonQwaves Media VIII.E. Board Action on Finance and Infrastructure and Student Achievement Joint Committee recommendations concerning approving for public hearing repeal of Hawaii Administrative Rules, Chapter 41, Civil Rights Policy and Complaint Procedure and adoption of draft of new Chapter 89, Civil Rights Policy and Complaint Procedures for Student(s) Complaints against Adult(s)Comment
John S.S. KimState Public Charter School Commission VIII.A. Board Action on appointment of one individual to serve as a member of the State Public Charter School Commission Comment
Robert J. BidwellPublic VIII.E. Board Action on Finance and Infrastructure and Student Achievement Joint Committee recommendations concerning approving for public hearing repeal of Hawaii Administrative Rules, Chapter 41, Civil Rights Policy and Complaint Procedure and adoption of draft of new Chapter 89, Civil Rights Policy and Complaint Procedures for Student(s) Complaints against Adult(s)Comment
Martha Guinan, Ivalee Sinclair Special Education Advisory Council VIII.D. Board Action on Finance and Infrastructure and Student Achievement Joint Committee recommendations concerning approving for public hearing draft amendments to Hawaii Administrative Rules, Chapter 19, Student Misconduct, Discipline, School Searches and Seizures, Reporting Offenses, Police Interviews and Arrests, and Restitution for VandalismComment
Martha Guinan, Ivalee SinclairSpecial Education Advisory Council VIII.E. Board Action on Finance and Infrastructure and Student Achievement Joint Committee recommendations concerning approving for public hearing repeal of Hawaii Administrative Rules, Chapter 41, Civil Rights Policy and Complaint Procedure and adoption of draft of new Chapter 89, Civil Rights Policy and Complaint Procedures for Student(s) Complaints against Adult(s)Comment
Vickie Kam Public V.D. Superintendent's Report: (1) September 2018 Education Update; (2) update on school visits; (3) update on 2017-2020 Department of Education and Board of Education Joint Strategic Plan implementation: focus on emergency response; (4) appreciation for individual contributionsComment


IV. Approval of Meeting Minutes of August 2, 2018

ACTION: Motion to approve the General Business Meeting minutes of August 2, 2018 (Bergin/Cox). The motion carried unanimously with all members present voting aye.

V. Reports of Board Committees, Board Members, and Superintendent
Audit Committee Chairperson Payne reported that the committee received a presentation on the Department’s internal audit plan and quarterly update through June 30, 2018. She noted that the committee also received a presentation on the Department’s investigation process review and referred this report to the Human Resources Committee. Committee Chairperson Payne reported that the committee took action and approved the Department’s construction process and internal controls follow-up review. Finance and Infrastructure Committee co-Chairperson Kenneth Uemura reported that the committee held a joint committee meeting with the Student Achievement Committee to consider approving for public hearing draft amendments to Hawaii Administrative Rules (“HAR”), Chapter 19, Student Misconduct, Discipline, School Searches and Seizures, Reporting Offenses, Police Interviews and Arrests, and Restitution for Vandalism. The committee also considered approving for public hearing repeal of HAR, Chapter 41, Civil Rights Policy and Complaint Procedure, and adoption of the draft of new Chapter 89, Civil Rights Policy and Complaint Procedures for Student(s) Complaints against Adult(s). Committee co-Chairperson Uemura stated that the committee approved the Department’s proposed changes subject to appropriate edits to address testimony and committee comments. He stated that the committee recommended that the Department present its edits no later than the October 4, 2018 general business meeting. The committee also appointed Committee Member Kili Namauʻu and Committee Member Payne to assist the Department in an advisory capacity.
Student Achievement Committee Chairperson Margaret Cox reported that the committee received a presentation on special education and EL in the Aiea-Moanalua-Radford Complex area. The presentation provided the committee with data and highlighted successes and areas in need of improvement.
Kishimoto expressed appreciation for first responders, internal staff, and volunteers who all worked in partnership to respond to neighborhoods impacted by recent natural disasters. She detailed that some neighborhoods experienced mudslides, inaccessible roads, flooding, and loss of homes. Kishimoto noted that the Department closed schools on Hawaii Island and Maui on Wednesday, August 22, 2018, as Hurricane Lane approached the state as a Category 4 hurricane. She stated that the Department canceled all activities and after-school programs, including athletic events, for the remainder of the week. She explained that the Department closed schools in order to have its schools serve as shelters, and to allow time for families to prepare for the storm. She noted that the Department closed all of its offices on Thursday and Friday and highlighted that many Department staff members served as volunteers at shelters. She stated that Hawaii Island and Kauai experienced extensive rain and flooding, and noted that Hilo Intermediate School, Hilo High School, and Keaʻau Middle and High School were impacted. Kishimoto stated that the Department had to make adjustments to bus services as roads continue to be impacted. She noted that additionally, the Department closed four schools in Lahaina on Monday due to fires but all schools resumed the next day on August 28, 2018. Kishimoto highlighted that the Department made decisions that allowed communities to prepare while maximizing the time that students are in schools in stable environments with supportive teachers and principals. She stated that the Department continues to work with the Federal Emergency Management Agency and is submitting requests for reimbursements, which will be determined for impacted agencies. She highlighted that the Department has been debriefing on what it learned regarding how it manages emergency situations and continues to update its emergency plans.

Kishimoto highlighted the Department’s employees who go above and beyond and serve as role models. She recognized Maynard (Max) Mendoza (Director, Safety, Security, and Emergency Preparedness Branch), and detailed that Mendoza provided updates around the clock and constantly checked in with the Department on a daily basis. Kishimoto also recognized Mark Behrens (Safety and Security Specialist, Safety, Security, and Emergency Preparedness Branch), and detailed that Behrens maintained contact with the Hawaii Emergency Management Agency. Kishimoto detailed that Mendoza worked with county emergency management and disaster relief agencies and maintained operational oversight of open schools. Kishimoto also recognized Dann Carlson and his staff (Assistant Superintendent, Office of School Facilities and Support Services) for their continued dedication and vigilant preparation in response to Hurricane Lane.

Kishimoto detailed her school visits on Maui and noted ongoing work schools are engaged in to convert existing spaces to reflect new school models, including unique school classroom design. She also detailed a new arts integration program and school redesign with community input.

Kishimoto stated that the Department will present to the Board on school performance results at the September 20, 2018 general business meeting. She highlighted that she attended a state of schools event and was hosted by the Hawaii Community Foundation to present to executives across the state about what is happening in public education and to encourage support. She stated that she hopes that this event becomes broader in the future.

Student Representative David Texeira reported that the Hawaii State Student Council (“HSSC”) held its first meeting with newly elected executive officers on August 16, 2018. He highlighted that half of the executive officers are from Oahu and the other half of are from neighbor islands. Student Representative Texeira detailed that HSSC will participate in a children and youth summit later in the year, which is an event where students around the state gather to discuss ideas to take to the Legislature to make Hawaii better. He detailed that the event includes facilitators and focus groups. He stated that other upcoming events include design thinking workshops for students to learn problem solving skills, and a student seminar with a motivational speaker who will focus on student empowerment. Student Representative Texeira stated that HSSC will be holding a secondary student conference in January 2018. He highlighted that the conference emphasizes the importance of student voice and encourages students to be active and involved with the legislature. He stated that the 2018 Student Leadership Conference occurred in June during the summer. The theme was “Our World, Our Stories,” which recognized Hawaii as a melting pot of cultures, stories, and beliefs. Student Representative Texeira highlighted that over 400 students from 40 different middle schools and high schools participated.

VI. Discussion Items Kishimoto reported that the Department discussed creating a two-year communications plan as it put together its three-year strategic operating plan. She introduced Lindsay Chambers, Director, Communications Office, and highlighted that Chambers is the newly appointed director as of August 2018. She detailed that Chambers served a communications specialist for three years prior to entering this role. Kishimoto detailed that Chamber’s skillset was helpful in managing recent emergency response situations. She highlighted that comments she received regarding Chambers from schools and complex areas include that Chambers brings a different way of working and thinking about communications.

Chambers introduced the Communications Office Team. She detailed that Christine Strobel (Digital Media Specialist) oversees digital communications; Derek Inoshita (Communications Specialist) assists with media relations; Sherie Char (Communications Specialist) is a lead for facilities communication; Nanea Kalani (Communications Specialist) is lead for success stories; and Daniel Miller serves as an Office Assistant. Chambers detailed that the video production team produces videos for schools and assists with other platforms.

Chambers detailed that the Communications Office fits into Goal 3, Successful Systems of Support, of the Board and Department Joint Strategic Plan. It is tasked with improving communications to promote understanding and engagement of stakeholders.

Chambers highlighted that the Department’s 2018-2020 Communications Plan has three goals. The first goal is to provide appropriate communications support. The second goal is to ensure the alignment of activities, services and communication with high-impact strategies and priorities. The third goal is to improve public perception of Hawaii’s public schools. Chambers detailed that the 2018-2020 Communications Plan has a number of key audiences, including government officials, the Board, Department leadership, school-level leads, Department staff, stakeholders, students and families, and media.

Chambers stated that the Communications Office created an internal tool as part of its 2018-2020 Communications Plan. The tool maps various Department offices, mission statements, Board priorities, different key activities, initiatives that align with the Board’s priorities, and internal and external communication messages, such as the Superintendent’s weekly messages and news releases. She stated that the tool includes a key to determine whether these messages target student voice or school design. She explained that the tool is dynamic and changes day to day. Chambers stated that the Communications Office would provide the Board with a copy and would archive its calendar at the end of the year. She detailed that the Communications Office developed metrics in order to provide accountability for the results of its plan. It is currently reviewing future data collection opportunities. Chambers stated that the Department is exploring opportunities to add questions to the School Quality Survey as well as the Educational Officer Survey. These surveys would serve as a baseline for Goal One of the Communication Office’s metrics, which is to ensure that the appropriate communication channels and resources are in place so that the Department can thoughtfully engage and build trust with staff, students, families and community stakeholders. Chambers stated that the two-year dynamic calendar helps the Communication’s Office with its second goal, which is to ensure alignment of the Department’s activities, services, and communications to support the three high-impact strategies and the Board’s and Superintendent’s priorities. Chambers noted that the School Quality Survey will help the Communications Office in meeting its third goal. She stated that the Communications Office has already begun to track itself internally using an internally created content tracker. She stated that the Communications Office reviews this tracker month to month to determine where and how it has improved. She highlighted that it can begin reviewing its progress on an annual basis beginning next year.

Kishimoto stated that the Department discussed its general goals in regards to communications but did not have a communications plan. The 2018-2020 Communications Plan helps the Department to track its communication, ensure that each office is communicating, and ensure that communication is aligned with the Board’s goals and with the Department’s three high-impact strategies. She stated that the Department is also designing and reviewing how to report the impact of this plan to the Board. She noted that the 2018-2020 Communications Plan is meant to carry the Department through this period while develops a communications plan that is directly attached to a new strategic operating plan.

Board Chairperson Payne asked if the Department would help schools develop school-based communications plans in the future. She noted that school leaders are not always adept at working with the media. Chambers noted that the Communications Office currently serves as schools’ public relations marketing agency. She stated that the Communications Office serves as a resources when schools need parent letters or newsletters. She noted that the Communications Office wants to provide schools with more comprehensive supports.

Board Member Bruce Voss commented on the Communication’s Office usage of the School Quality Survey and asked what specific metric it would review to ensure that its communications plan is working. Chambers explained that the Communications Office needs to work with the office that creates the survey to determine appropriate additional questions and rewording of questions.

Board Member Voss asked if the Communications office will measure improvement of the public’s perception of public schools. Chambers explained that the Department has ideas, such as having other individuals tell the Department’s story. She stated that once the Department determines its specific strategies, it could review how to measure the success of these strategies.

Kishimoto stated that the Department discussed earlier this year that it would present this deliverable to the Board. The Department’s first focus is an internal communications plan because it will generate the kind of questions that the Board is asking regarding what external communications plans should include. She stated that the next step is to develop an external companion piece. Kishimoto noted that the Board’s views on components the Board would like to see externally will be important in terms of how the Board wants the Department to generate these ideas. Kishimoto stated that she would like the Board’s input on this work.

VII. *Public Testimony on Board Agenda Items

Board Chairperson Payne called for public testimony. There was no public testimony at this time.

VIII. Action Items

Board Chairperson Payne stated that at its last meeting, the Board deferred the appointment of one individual to serve as a member of the Commission from the list of individuals that the Board previously nominated until it received input from the Commission’s Executive Director, Sione Thompson. Board Chairperson Payne stated that Thompson submitted a letter included in meeting materials that states his support of Commission Chairperson John Kim representing the Commission’s views. She noted that Commission Chairperson Kim testified earlier.

Board Member Dwight Takeno moved to nominate Roger Takabayshi. Board Member Voss seconded the motion.

ACTION: Motion to appoint Roger Takabayashi to the State Public Charter School Commission to fill the current vacancy left by the resignation of Commissioner Mark C. Dillon on July 1, 2018, and to the remaining term effective immediately and ending June 30, 2020. The motion carried with Board Members Cox, Kawano, Payne, Takeno, and Voss voting aye, Board Members Bergin and Uemura voting nay, and Board Member Namauʻu abstaining from voting.
Audit Committee Chairperson Payne stated that the Audit Committee deferred the Department’s investigation process review to the Human Resources Committee for further discussion prior to being returned the Audit Committee for the Audit Committee to take action. ACTION: Motion to approve the Department’s construction process and internal controls follow-up review (Audit Committee/no second required). The motion carried unanimously with all members present voting aye. Joint Finance and Infrastructure and Student Achievement Committee Co-Chairperson Uemura stated that the committee is not recommending action at this time. He stated that the joint committee directed the Department to present on its revisions to the administrative rules no later than the October 4, 2018 general business meeting. Joint Finance and Infrastructure and Student Achievement Committee Co-Chairperson Uemura stated that the committee is not recommending action at this time. He stated that the joint committee directed the Department to present on its revisions to the administrative rules no later than the October 4, 2018 general business meeting.

IX. Executive Session The Board did not enter into executive session. X. Adjournment

Board Chairperson Payne adjourned the meeting at 6:25 p.m.